Program Coordinator

Stanford, California
13 Jun 2019
End of advertisement period
12 Aug 2019
Contract Type

Program Coordinator
The Stanford King Center on Global Development is a Stanford University research center working to improve the lives of the world’s poor.

Operating under the Stanford Institute for Economic Policy Research (SIEPR), the Stanford King Center catalyzes Stanford’s distinctive strengths in global poverty and development research to turn path-breaking research into real world results.

To this end, the King Center supports research initiatives that unite Stanford faculty working on different areas of international development, including big data for development, governance and service delivery in Africa, conflict and polarization, and global productivity and economic growth.

The King Center provides hands-on research and experiential learning opportunities for students eager to explore the challenges and opportunities of the developing world, and funds original student research. The Center also sponsors a number of events, including faculty workshops, high-level policy conferences, as well as visiting scholar programs. The Center disseminates findings through working papers, policy notes, and online material.
The Stanford King Center seeks a Program Coordinator for its faculty and student programs. This position reports to the King Center’s Program Manager and will provide administrative and operational support for the King Center’s flagship multi-faculty initiatives and junior faculty grant program, the post-doctoral program, its undergraduate summer field research assistant program, its graduate student research grant and graduate student fellowship programs, and other existing and new faculty and student programs.
The successful candidate will have a strong background and proven track record in juggling competing demands and priorities with the highest degree of professionalism and accuracy and must possess excellent project management and communication skills. S/he will be able to work efficiently and manage multiple projects with limited supervision, thrive in a team environment, and demonstrate excellent working relationships with both faculty and staff. S/he will have excellent problem solving and strong oral and written communication skills and will be able to address problems that arise with courtesy and diplomacy. Past experience with faculty affairs or student services at Stanford is a plus.
Note: Not all unique aspects of the job are covered by this job description
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Coordinate with the Communications Manager to ensure timely marketing of programs and announcements of awardees
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Work with faculty to collect information on new student opportunities, including a program where undergraduates work with faculty mentors in low-and middle-income countries for the summer, and draft content on these programs for the center’s website and brochures
Edit and update stewardship reports, including coordinating with faculty and students on producing thank you letters and reflection papers
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Work with other departments on campus to help resolve issues that may arise with the King Center’s complex international programs and to process transactions for faculty and student programs
Create complex reports and spreadsheets which may utilize specialized software and systems.
Responsible for creating and updating a ‘dashboard’ for tracking for all student and faculty programs, stipends and funding, and designing reports on program uptake, feedback, and performance.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* - Other duties may also be assigned
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Strong Excel skills.
Excellent writing and editing skills.
A bachelor’s degree preferred.
Experience with student and faculty affairs at Stanford.
Interest in issues around global poverty and development.
Certifications and Licenses:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Job: Research
Location: Dean of Research
Schedule: Full-time
Grade: F
Job Code: 4103
Additional Information
Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Grade: F
Requisition ID: 83475