Office Support Assistant

California (US)
12 Jun 2019
End of advertisement period
09 Aug 2019
Contract Type
Fixed Term
Part Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Part-time (20 hours per week) temporary summer position providing administrative support to the Director of Fellowships and Study Abroad and the Fellowships Advising and Study Abroad Department operations effort. The successful candidate will work with a small dynamic team in support of the Department.

Job Duties

  • Troubleshoot technology issues and work on the department's website
  • Photocopy and collate documents, create and update binders
  • Data entry, create flyers and file documents
  • Assist with answering phones and cover the front desk as needed
  • Make deliveries around campus
  • Assist in maintaining bulletin boards, library holdings, and handouts
  • Special projects as assigned

Basic Qualifications

  • Experience using Microsoft Office/Office 365 with a strong proficiency in Excel
  • Ability to conduct detailed internet research and compile information
  • Ability to listen to directions and then work independently
  • Strong written and oral communication skills
  • Strong organizational and follow through skills

Preferred Qualifications

  • Experience with databases and web editors a plus
  • Previous Caltech experience or experience working in an academic setting

Required Documents

  • Resume

Optional Documents

  • Cover Letter

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