Faculty Affairs Administrator 2

Location
Stanford, California
Posted
11 Jun 2019
End of advertisement period
09 Aug 2019
Ref
83452
Contract Type
Permanent
Hours
Full Time

Faculty Affairs Administrator 2
The Psychology Department has an exciting opportunity to work as a Faculty Affairs Administrator, which is a highly visible role within our organization.

Our program attracts top faculty, students and staff from all over the world, and continues to grow and evolve.

We seek to hire an exceptional candidate with the desire, skills and experience to make a positive impact and to maintain the department’s high level of excellence.
Psychology is a large and active department with ongoing recruitment, reappointment and promotion activities, and we are searching for candidates who enjoy diversity and excel in a fast paced and dynamic environment. This position fills a critical role acting as administrative lead for faculty affairs responsibilities, serves as administrative lead and coordinator for our department’s colloquium series, and provides administrative support to our Department Chair.

This is a busy and complex position with limited supervision, requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision making, attention to detail and follow-through. Excellent verbal and written communication skills are necessary.
** To be considered, please submit your most recent resume and cover letter**
CORE DUTIES*:
Provide operational support and guidance to search/review committees and make recommendations for process improvement.
Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
Oversee all faculty visa matters, as needed.
* - Other duties may also be assigned
Other Duties:
Process and track sabbaticals and other leaves, retirements, resignations, retentions, and maintain appropriate documentation and communication.
Oversee administrative aspects of faculty candidate, Visiting Scholar and colloquium speaker visits.
Provide administrative support to the Department Chair
Other administrative duties as assigned.
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
High level of attention to detail and accuracy.
Ability to track, monitor and adhere to deadlines.
Ability to learn university systems.
Experience working with databases and Microsoft Office suite.
Excellent communication skills.
Demonstrated ability to act with tact and maintain confidentiality.
Demonstrated problem solving and analytical skills.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
Desired qualifications:
Experience with faculty affairs administration at Stanford University
Knowledge of relevant university policies and processes
Experience working directly with faculty
PHYSICAL REQUIREMENTS:
Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Occasionally work extended hours.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

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