Assistant Development Officer

Pennsylvania (US)
11 Jun 2019
End of advertisement period
09 Aug 2019
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.
Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.
Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.

Penn Medicine is one of the world’s leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation’s first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.
The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report’s survey of research oriented medical schools. The School is consistently among the nation’s top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.
The University of Pennsylvania Health System’s patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation’s top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation’s first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.
Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.

Responsible for providing internal and external support for the Individual and Organizational Giving Division of Penn Medicine Development and Alumni Relations (PMDAR), specifically for the Abramson Cancer Center of the University of Pennsylvania and Department of Radiation Oncology (ACC/DRO) development team. ‘Internal’ duties will focus on the planning and implementation of outreach letters, proposals, gift agreements, and stewardship.
‘External’ duties will focus on working closely with select ACC/DRO faculty to plan, implement, and manage the identification, cultivation, solicitation and stewardship of a portfolio of 50 or more prospects rated $25,000 to $1,000,000, event and project coordination for the development efforts of the ACC/DRO as well as coordinating and guiding volunteer and physician interaction with donors and prospects.
Specific Responsibilities:
a) Develop an understanding of the educational, research, clinical, and financial needs and goals of the Gynecologic Oncology Program, as well as the Abramson Cancer Center, Penn Medicine, and the University at large. Speak passionately and authentically about the history, achievements, and strategic direction and have the ability to articulate that vision effectively to a diverse audience.
b) Stewardship. Work in concert with PMDAR’s Donor Relations team and ACC Development’s Stewardship team in managing and/or coordinating stewardship reports/activities for donors. Initiate faculty interaction with donors as appropriate, manage donor recognition projects including production of plaques and select publication pieces, and coordinate with Business Administrators to ensure accurate recording of gifts and communication with donors.
c) Donor Relations. Work collaboratively with ACC major gifts team, PMDAR Donor Relations, and PMDAR/ACC Communications to help ensure that the process of donor acknowledgments by key faculty takes place.
d) Proposal/letter writing and coordination of briefing materials. Responsible for the drafting of select gift proposals, outreach letters, and briefing materials for donors, prospects, and faculty, as well as assisting the major gifts team with the drafting of invitation letters, reports, select correspondence, and briefing materials for faculty, Development colleagues, and institutional leadership.
e) Cultivation. Work collaboratively with PMDAR and University of Pennsylvania development colleagues to provide support in the identification, cultivation, and solicitation of new prospective donors.
f) Prospect Management. In collaboration with the Senior Executive Director of Development, successfully grow and manage a major gift portfolio of 50+ donors and prospects to meet agreed upon philanthropic goals for the Abramson Cancer Center and plan, coordinate, and direct visits and special events for donors and prospects as well as implement strategies for the identification, cultivation, solicitation, and stewardship of portfolio. Focus on donor moves management and work collaboratively and effectively with faculty.
g) Volunteer Involvement. Work with the Senior Executive Director of Development and major gifts team to provide assistance with the production of materials and logistical arrangements for various donor-related meetings and other key projects. This will involve providing support for the Abramson Cancer Center Director’s Leadership Council (ACCDLC) and the Innovation Advisory Board (IAB) and conducting their bi-annual meetings.
h) Special Events. Work with Senior Executive Director of Development and the major gifts and institutional events teams to help plan, staff and coordinate visits, meetings and special events related to prospect/donor activity as needed.
i) Report regularly to the Director of Development and actively manage and implement major gifts tracking/reporting/moves management system.
j) Collaborate with University of Pennsylvania and Penn Medicine leadership as well as development colleagues on all matters regarding assigned prospects.

1. Bachelor’s degree required.
2. Three to five years relevant experience in fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship.
3. Strong administrative and project management experience and the ability to establish objectives and organize a successful approach to achieving fundraising goals.
4. Excellent oral & written communication and interpersonal skills.
5. Demonstrates resiliency, high motivation and capacity for hard work within the context of an intensely goal-oriented environment
6. Ability to function independently, yet work in a centralized development structure for fundraising, participating in and contributing to a team effort.
7. Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining faculty and donor satisfaction.
8. Excellent computer skills essential, including familiarity with prospect management databases.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.