Admin Coordinator

Pennsylvania (US)
11 Jun 2019
End of advertisement period
09 Aug 2019
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Under limited supervision, provide high level administrative support to the Director of the Pennsylvania Muscle Institute and the affiliated PMI faculty on a broad range of institutional and educational duties. Coordinate PMI seminar series, including development of itineraries and planning all travel arrangements. Prepare, update, and collect content for PMI website and newsletters. Coordinate, and schedule PMI journal clubs and laboratory research meetings. Manage the logistics of PMI symposia, mini-symposia and other research meetings. Represent PMI and the Director to University, School of Medicine, Institute, and other external offices. Manage special projects and follow through on details as required. Organize grant materials and coordinate the grant submissions with PI’s and other departments. Prepare correspondence for the Director. Place orders for laboratory and administrative supplies; process travel reimbursements.

Bachelor’s degree and one year of increasingly responsible administrative experience or an equivalent combination of education and experience is required. 3 to 5 years preferred.

This position requires excellent organizational and interpersonal skills, and the ability to thrive in an environment with competing deadlines and priorities. Strong oral and written communication skills, demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office, and the ability to effectively utilize the Internet are required. Knowledge of Concur and BEN Financials is highly desirable.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.