Grants Manager A/B

Pennsylvania (US)
11 Jun 2019
End of advertisement period
09 Aug 2019
Contract Type

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

The Grants Manager is responsible for sponsored program pre-award functions, post-award accounting activities, and day-to-day business operations at the Division level.

Grants Manager will manage pre and post-award activities for a diverse sponsor portfolio within the Cardiovascular Division and Penn Cardiovascular Institute with an emphasis on pre-award activity working with faculty and other investigators to meet federal deadlines. Position is heavily deadline driven. Pre-Award administration includes project management on complicated grants (including training grants, program projects, clinical trials, and projects with multiple subcontracts), support in budget and proposal development, support in scientific collaboration internal and external and determining contract mechanism and following funding guidelines.

The Grants Manager will manage post award activities for Division T32, including account setup, and monitor/ review all sponsored projects expenditures including fund projections, reporting, and transaction approval and monitoring.

They will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance, meet with principal investigators to discuss and advise them on financial issues related to their portfolios, maintain salary grids and work with payroll coordinator to ensure faculty, fellows, and staff are paid correctly, and assist in the preparation of effort reports. Pre-award activity includes RPPR submissions and JIT.
The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants including training grants and program project with multiple sub-contracts Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis. The grants manager will report to the Director of Fiscal Operations for Research for the Cardiovascular Division and Penn Cardiovascular Institute and supports the research administration team for Cardiology/CVI.

Grants Manager A:
Bachelor’s degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required. Familiarity with UPENN sponsored research policies and related financial system is preferred.
Grants Manager B:
Same as Grants Manager A with five to seven years of grant and contract administration experience or an equivalent combination of education and experience. Master’s degree preferred.
Both positions:
The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.