CODA Curriculum Coordinator

Pennsylvania, United States
08 Jun 2019
End of advertisement period
08 Aug 2019
Contract Type
Full Time

School Name     School of Dental Medicine
Org     Community Oral Health
Posted to the Web     06/07/2019
Posted Job/Salary Grade     026
Employment Type     Exempt
Hours     N/A
Position Type     Full Time
Position Schedule     8am-5pm
Months     12
Position Length     Ongoing

University Overview     

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview     

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students.


The CODA Curriculum Coordinator is responsible for providing support for the Accreditation and Compliance Programs at Penn Dental Medicine. As part of the Curriculum support duties, the employee serves as clerical support for the curriculum and academic committees, enters data in the electronic curriculum program/database including syllabi and quarterly calendars and creates the rotation block schedule for all predoctoral dental students. In addition, coordinate all activities related to the dental school predoctoral accreditation process (CODA). As part of the academic program duties, the employee will work with various stakeholders across the School on all areas of curriculum research and assessment, including course evaluations, outcomes assessments, curriculum mapping, and continual review for quality improvement of teaching and learning. The employee will coordinate schedules, arrange meetings, reserve rooms, formulate agendas, take minutes, follow-up on action items, maintain electronic records of course syllabi, and curriculum business.

Coordinate office administrative responsibilities by efficiently managing resources, demonstrating consistent service orientation, initiative, clear communication & adaptability with office admin. activities with depart. chair, faculty & staff. Reconcile financial data, reports, budgets with accuracy & precision. Process, track, submit & manage grants pre-award thru post award grants.

Serve as dept. liaison with faculty, staff, patients, Penn stakeholders. Coordinate complex high-volume scheduling & meeting planning & execution. Prepare correspondence, detailed reports, meeting minutes etc. Problem solve, coordinate, plan & execute onboarding & orientation of visiting scholars, post docs, researchers etc. with positive service orientation, accountability & timeliness. Prepare & organize faculty recruitment, appointment & promotion dossier tasks.

Seasonal coordination and administrative support of course setup, exam admin, Canvas site mgmt, exam prep. and admin, confirming speakers/instructors, ExamSoft mgmt., lecture slide admin, answering Q&A from students & customers, review of exams, calculating exam scores, syllabi mgmt. & course administration. Order/process and coordinate materials/exam/items/student materials from Penn, Penn Medicine, School of Medicine and PDM stakeholders. Proctor exams and back up other depts. as needed.

Provide day-to-day oversight of dept. student workers. Coordinate & support PDM activities. Process & manage speaking arrangements, travel, scheduling, honoraria, payments. Support & coordinate seasonal projects (stipends, honors, research, listserv mgmt.). Coordinate material transfer agreements, effort reporting, financial conflict of interest coordination & various research progs.

Other duties and responsibilities as assigned.


Bachelor’s degree with a minimum of three years of professional experience in performing related functions preferably in higher education. Strong implementation skills to bring projects to completion in a timely manner while working with others in various departments. Proven ability to reason, prioritize, problem solve and communicate logically. Experience in meeting/event coordination. Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload. Analytical skills to gather and analyze data, and generate relevant reports. Ability to use tact, diplomacy and maintain a high level of confidentiality. Excellent computer skills in word processing, excel spreadsheets, Internet and electronic mail with the ability to set up and maintain a database. Technical skills to learn and use enterprise systems and departmental tools. Experience using standard office equipment such as copier, fax and calculator. Strong organizational skills to maintain office files, schedule, calendar, and coordinate logistics for meetings and special events, including publications, media services and catering. Clear and understandable speech to disseminate information and forward messages in a thorough and appropriate manner. Demonstrate effective, clear and businesslike written and oral communications – including solid editing, proofreading skills. Experience taking concise and accurate meeting minutes. Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside of the University. Excellent problem solving skills. Strong commitment to teamwork. Service-oriented, with ability to maintain a pleasant and helpful attitude. Ability to troubleshoot and problem solve.

Affirmative Action Statement     

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements     

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.