Administrative Assistant, Biology Department

Pennsylvania, United States
06 Jun 2019
End of advertisement period
06 Aug 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.

In support of the Department and Academic Managers, perform administrative tasks including, but not limited to, preparing documents for the Department and the Dean’s office, updating and maintaining website news/highlights, and promoting departmental events. Act as a Delegate for Biology Faculty in the Concur reimbursement system, and assist with travel arrangements as needed. Coordinate department seminar speakers and prospective faculty visits, including making travel arrangements, booking hotels, gathering and disseminating speaker information, and overseeing reimbursements for those visits. Working with the Life Sciences Business office, coordinate visa applications for all foreign nationals in the department, and purchasing of departmental and laboratory goods. Act as a friendly and helpful ambassador for the department by assessing the needs of individuals walking into the administrative office, answering phones, responding to general request emails, and assisting with other tasks as needed.

A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience is required.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.