Financial Administrative Coordinator

Pennsylvania, United States
06 Jun 2019
End of advertisement period
06 Aug 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.

The Financial Administrative Coordinator in the School of Arts and Sciences, Business Operations area provides financial and administrative support in concert with their Regional Business Office to ensure efficient and timely daily operations. This positon will coordinate, monitor and process all transactions related to the office’s financial activities including purchasing, payables, reimbursements, purchasing card, time reporting, journal entries and account reconciliations. The Financial Administrative Coordinator will serve as petty cash custodian, set up and maintain account and transaction files, provide front-end support for the office and complete other business administrative tasks as assigned.

High school diploma and five to seven years of experience, or equivalent combination of education and experience, are required. Bachelor’s strongly preferred; 1 – 2 years of experience in a University Business Office environment preferred; experience with Penn’s financial systems (BEN, TEM/CONCUR, WORKDAY and Oracle-based applications) as well as intermediate skills in Microsoft office (particularly Excel) are preferred. The successful candidate must be able to effectively communicate with faculty, staff and students; demonstrate a pro-active work style with strong follow-up skills; be able to work under pressure; possess strong attention to detail; must have effective interpersonal skills and be able to enforce guidelines and protocols with constituents in a diplomatic and assertive manner; must be able to switch gears depending on processing and/or project deadlines; must have ability to work independently as well as collaboratively and remain flexible in order to adapt quickly to changing priorities.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.