Associate Director

Pennsylvania, United States
06 Jun 2019
End of advertisement period
06 Aug 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.

The Behavior Change for Good (BCFG) Initiative at the University of Pennsylvania, led by Katherine Milkman and Angela Duckworth, is conducting large-scale field experiments designed to promote sustained behavior change in education, health, and savings. Our world-class team of scientific experts will be able to continually test and improve a behavior change program by seamlessly incorporating the latest insights from their research into massive random-assignment experiments. We have formed partnerships with some of the world s largest organizations offering education, health, and savings products to reach millions of their students and customers. Learn more about BCFG at or through this Freakonomics podcast describing BCFG’s plans:

The Associate Director plays a central role in the day-to-day development of BCFG, managing the Business Administrator responsibilities as well as contributing to the strategic financial planning, event planning, communications platforms, and the project and relationship management of external partners and vendors.

This position manages and administers grants and contracts, monitors budgets, submits financial reports to corporate partners and funding agencies; assists Principle Investigator’s with pre- & post- award grant processes; monitors center expenses, manages payroll, purchasing and approves Concur reports; prepares annual budgets; generates monthly reports to conduct monthly reconciliations; leads event planning and manages the website, newsletter, branding, and social media presence for the initiative.

The Associate Director is expected to be an exceptionally well organized and proactive member of the team, coordinating and supporting additional events and activities as needed. This position has a dual reporting relationship and reports directly both to the Department Executive Director and the Vice Dean of Finance and Administration.

Bachelor’s Degree and 2-3 years of experience in grant and research administration or equivalent combination of education and experience. 2-5 years of University experience strongly preferred. Demonstrated excellent interpersonal, organizational and communication skills, ability to work independently, problem solve and multi-task is essential. The ideal candidate will be proficient in Business Objects/BEN Financials, have experience working with MailChimp, WordPress, and Microsoft Excel.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.