Administrative Associate

Location
Stanford, California (US)
Posted
05 Jun 2019
End of advertisement period
02 Aug 2019
Ref
78990
Contract Type
Permanent
Hours
Full Time

Administrative Associate 3
Job Code: 4103
Grade: F
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.
JOB PURPOSE:
Provide administrative or operational support with limited supervision for various law school faculty and instructors.
CORE DUTIES*:
• Use of Independent judgment for establishing priorities and identifying and resolving problems relating to faculty needs and competing deadlines.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Coordinate complex travel arrangements, both domestic and international, prepare itineraries, and obtain visas and other travel documentation needed.Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
• Research articles, topics, and case law using various internet search engines and research databases.
• Troubleshoot technical requests for computer, printer or application problems; escalate issues to IT as needed.
• Provide backup support to Dean’s Office as needed.
* Other duties may also be assigned
MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience. Experience in a corporate environment preferred. Bachelor's degree preferred.
Knowledge, Skills and Abilities:
• Advanced computer skills and demonstrated experience with office software and email applications, as well as strong internet research and database skills,.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
PHYSICAL REQUIREMENTS*:
• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Additional Information
Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Grade: F
Department URL: http://www.law.stanford.edu/
Requisition ID: 78990

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