Financial Administrator

Cambridge, Massachusetts
03 Jun 2019
End of advertisement period
01 Aug 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
FINANCIAL ADMINISTRATOR 3, Microsystems Technology Laboratories (MTL), to provide fiscal and operational leadership as part of MTL’s central headquarters staff. Will be responsible for complex financial management including, pre- and post-award sponsored research monitoring, financial reporting and analysis, account projections, budget and proposal development, and project close-outs; training and mentoring the faculty administrative assistants who handle financial portfolios; conducting monthly compliance review of faculty administrative assistants’ (AA) work and advising MTL director, AO, principal investigators (PIs) and AAs on findings; ensuring the timely and complete reconciliation and monitoring of all MTL accounts and establishing and maintaining processes and systems to address and prevent instances of non-compliance, such as monthly FRC completion, swept credit card charges, and account overruns; overseeing the payroll certification process, including communications to PIs regarding monthly and salary distributions, personnel allocation adjustments, and suspense reconciliation; tracking and coordinating graduate research assistant appointments for MTL; managing billing and payment processing for the MTL Microsystems Industrial Group (MIG), in collaboration with the MTL director; and handling financial management for the MIT-Monterrey Tec program.

Job Requirements
REQUIRED: bachelor’s degree; at least five years’ related experience in accounting or finance; familiarity with federal awards and guidelines; ability to collaborate with MIT central offices; excellent communication, interpersonal, and customer service skills; meticulous attention to detail; problem-solving, time-management, and analytical skills; ability to prioritize, work efficiently despite frequent interruptions, take initiative, and implement and/or improve established financial processes; sensitivity with confidentiality information; and ability to interpret, communicate, and apply policies/procedures. Familiarity with MIT’s financial procedures and practices preferred; as is experience with SAP, Concur, BrioQuery, and MIT’s web-based financial systems. Job #17525-8