Admin Assistant for Club Sports, Intramurals and Day Camp for Athletics

Location
Cambridge, Massachusetts
Posted
03 Jun 2019
End of advertisement period
01 Aug 2019
Ref
17536
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT FOR CLUB SPORTS, INTRAMURALS AND DAY CAMP, Athletics, Physical Education and Recreation (DAPER), to provide administrative support for club sports, intramurals, and sports camps; and staff the reception desk by receiving visitors, answering the telephone, and contacting staff to confirm appointments. Will ensure a high level of customer service through consistent execution of DAPER and Institute policies and procedures. Responsibilities include assisting the manager of club sports and intramurals with managing the functions assigned; providing administrative organization and facilitating registration for camps; coordinating payments/reimbursements for intramural participants; supporting club sport and intramural student leaders with their daily functions; assisting with event planning and supervision of club events and intramural games as needed; reserving facility space and assisting with scheduling; managing documents and meeting schedules; assisting with program evaluation forms and participant feedback surveys; and assisting with overseeing interns and part-time workers. Reception duties will include contributing to the overall effectiveness and efficiency of department operations; assuring that the reception area is a welcoming space; coordinating mailing services, meeting reservations, and FedEx shipments; helping maintain databases; maintaining the supply room, printing areas, and kitchen; keeping records of budgetary and purchasing transactions for office supplies; and maintaining equipment sign-out records.
A full description is available at https://studentlife.mit.edu/content/dsl-open-positions.

Job Requirements
REQUIRED: at least three years’ direct/related experience in a customer service role, preferably in collegiate sports; strong computer skills; familiarity with email and electronic calendars; ability to independently organize and prioritize work, multitask, and carry out detailed procedures with minimal supervision despite frequent interruptions; tact and good judgment with confidential information; and a flexible approach to the work environment. General office management experience desirable. Bachelor’s degree preferred. Job #17536-5
Salary range: low to high $40s, depending upon experience
5/31/19
Employment is conditional upon successful completion of a background check.

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