PRL Administrative Assistant

Stanford, California (US)
03 Jun 2019
End of advertisement period
01 Aug 2019
Contract Type
Fixed Term
Part Time

PRL Administrative Assistant (AA2)
Job Code 4102
Job Grade E
FTE: 75% FTE, Non-Exempt, 2-year fixed term
School of Engineering, Mechanical Engineering Dept, Design Group, Product Realization Lab
The Department of Mechanical Engineering
Mechanical Engineering is one of the largest departments in Stanford’s School of Engineering, with over 40 faculty and roughly 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all mechanical engineering departments in the nation. Our faculty members work in five major research groups that reflect the department’s focus and methodologies. Our philosophy is simple: We push the limits of the possible – the ultra-efficient and hyper-fast, the maximally enduring and most sustainable, the fully autonomous and the super-controlled. We employ a range of methodologies: design thinking, computational simulation, control systems and multi-scale approaches that range from the nanoscale to complex biological and mechanical systems.
The Stanford Product Realization Lab (PRL) is a multi-site teaching facility where Stanford students discover the power to create the future. Established as the Student Shops when the university first opened its doors, the PRL has been at the heart of Stanford’s pragmatic, results-driven curriculum for more than 130 years. Each year, under the mentorship of PRL faculty and Course Assistants, more than 1000 Stanford undergraduate, graduate, and professional school students make things of lasting value--innovative medical, food production, transportation, communications, and consumer products--that transform lives at home and abroad.
The Mechanical Engineering Design Group seeks a personable, organized, creative, detail-oriented and flexible Administrative Assistant to join the PRL team. Reporting to the PRL Administrator, the PRL Assistant manages multiple simultaneous projects in a fast-paced environment. Do you have a gift for administration, an affinity for the creative process, and a love of working with people? You may be the right fit to join our team.
Your responsibilities include:
Helping students, faculty and staff regarding PRL policies and procedures
Responding to inquiries, taking appropriate action
Assisting with organizing field trips, presentations and other events, including contacting vendors for services, and helping with set-up
Providing accurate and timely processing of financial transactions
Scheduling travel and appointments
Ordering office supplies and equipment
Flexibility in completing assigned duties
To be successful in this position you will bring:
A high school diploma and three years of administrative experience, or a combination of education and relevant experience
Demonstrated proficiency with Word, Excel, calendaring, internet applications, web navigation and research, and email applications
Enjoyment of handling multiple simultaneous projects; ability to ensure progress on all projects to meet or beat deadlines
Excellent attention to detail, initiative, follow-through
Ability to thrive in a dynamic and creative environment, and maintain good humor and flexibility amid frequent interruptions, shifting priorities and changing plans
Strong verbal and written communication skills. Constant professional and dynamic communication (especially via email) is central to the job: among faculty, staff, students, and individuals within and outside Stanford
Excellent customer service and interpersonal skills
In addition, preferred requirements include:
Associates or Bachelor’s Degree
Experience with Stanford policy, procedures and Stanford Oracle Financials
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission are our diverse and dedicated 17,000 staff members. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background in administration and provide examples of your experience with attention to detail, follow-through, responsiveness, and flexibility.
Thank you for your interest!