Administrative Assistant

Pennsylvania, United States
03 Jun 2019
End of advertisement period
03 Aug 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.

The College of Liberal & Professional Studies (LPS) seeks to recruit, admit, orient, and retain qualified students through seamless, efficient, and appealing programs and services. The administrative assistant provides professional customer service and general office support. Responsibilities include (but are not limited to) greeting and assisting callers and visitors, receiving and handling deliveries, maintaining office and kitchen supply inventories for LPS Suites and ordering, general phone triage to appropriate internal departments, and acting as the main contact for LPS building management, including security and facilities. Other duties include general data entry, assisting with maintenance of administrative directories and the LPS listservs, event support, and assisting with scheduling room assignments. The LPS office is open Mon, Tues, Thurs and Friday from 9 am – 5 pm and Wed 9 am – 6 pm. The administrative assistant will work during all regular hours of operation (36 hours per week).

A High School Degree and 3 to 5 years experience, or equivalent combination of education and experience, is required. A Bachelor’s Degree is preferred. Candidate should possess a professional and personable demeanor, excellent communication skills, and the ability to multi-task. Candidate should be comfortable with technology. Candidate should also be adaptable and familiar with the daily protocols of a professional office or higher education setting.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.