Senior Administrative Assistant, Development

Massachusetts, United States
30 May 2019
End of advertisement period
30 Jul 2019
Contract Type
Full Time

Functional Area: Office Support
Department: Sloan School of Management
School Area: Sloan School of Management
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

SENIOR ADMINISTRATIVE ASSISTANT, DEVELOPMENTSloan School of Management-Office of External Relations-Development Team, to support the work of the senior director of development, senior philanthropic advisor, and the OER development team in reaching team and department goals.  Responsibilities include calendar management; coordinating travel, including trips in support of the dean, senior faculty, and Sloan initiative leaders; managing communications internally and externally with high level donors, senior faculty, administrative leaders, and staff both within MIT Sloan and MIT at-large; managing Sloan prospect strategy meetings, including preparing agenda, discussion points, and PowerPoint decks and pulling/requesting corresponding data from alumni database; producing visit goals for development-related appointments; composing and editing internal and external communication on behalf of the senior director and senior philanthropic advisor to high level alumni, prospects, and donors; creating and executing reports, solicitation plans, and proposals in the Advance alumni database; peparing publications and meeting materials for prospect visits, team meetings, and OER meetings with administration; and providing development event coordination. Will report to the associate director of development. 

Job Requirements

REQUIRED: high school diploma or its equivalent; at least five years’ administrative, office, or related experience; proficiency with Outlook, Word, Excel, and PowerPoint; discretion and good judgment with confidential information/issues; strong oral and written communication skills; proactive approach to work; detail-orientation; and experience managing projects and performing data analysis. Must be able to analyze, synthesize, and present information; meet deadlines and work under tight time constraints while managing and prioritizing multiple projects; interact well with others; and work independently and as a team member. Experiene with Advance database and Concur strongly preferred, as is higher education development experience and interest. Bachelor’s degree also preferred. Job #17522-6

Some evening and weekend work will be required for events and preparation/assistance.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.