Grants Coordinator

Pennsylvania, United States
30 May 2019
End of advertisement period
30 Jul 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Under general supervision of the Grants Manager and in collaboration with principal investigators, the Grants Coordinator will complete proposal development questionnaires, submission timelines, budget development, proposal preparation, review, and submission of sponsored program proposals through the internal review process from PI approval to Sponsor submission. The Grants Coordinator will facilitate post submission pre-award preparation for receipt of new sponsored program awards, including Just-in-Time, sponsor required budget revisions, PHS-FITS, Post-award budget development and entry into BEN Budgets, and communicate with the PI and associated research staff new award information, including award segment account numbers, funding periods, etc. The incumbent will maintain division sponsored program databases, including submission tracking, progress report tracking, Other Support documents, etc. During submission lower volume periods and as time allows, the incumbent will support the Grants Managers with post-award activities, including assist in the preparation, and reconciliation of monthly BEN reports with divisional records of transactions for both grant and agency funding; maintain financial records/budgets; prepare, process and record journal entries; assist with the tracking of sponsored program expenditures to ensure accounts remaining in good standing; identify and process waywards and suspense accounts; process purchase orders, C forms, travel reimbursements, etc. Position reports to the lead Grants Manager and has a dotted line reporting to the PSOM Office of Research Support Services.

A Bachelor’s Degree and 2 years to 4 years of experience or an equivalent combination of education and experience is required. Experience with Penn financial systems (BEN Financials, Business Objects), PennERA, PHS-FIT, Polaris is preferred. Solid computer skills including MS Word and Excel, with an emphasis on the latter, internet, and email required. Excellent interpersonal and communication (oral & written) skills is required. The position requires flexibility, problem solving skills, strong organizational skills, and a high level of attention to detail. A successful candidate can work under tight deadlines, is adaptive, and can work in a dynamic environment. Able to handle multiple tasks simultaneously. Must be flexible, accurate, and able to meet deadlines. Must also be discreet and have the ability to handle confidential financial matters.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.