Digital Imaging Production Specialist

California, United States
29 May 2019
End of advertisement period
29 Jul 2019
Contract Type
Full Time

The Digital Imaging Production Specialist supports the management and operation of digital imaging labs and contributes to the creation and provision of access to digital collections. S/he will contribute to all steps in the production workflow, including materials preparation and handling, metadata creation, scanning, quality control, and preparation of files for online access and repository preservation. The Digital Imaging Production Specialist will participate actively in the daily operations of digital imaging projects, including materials management, file management, troubleshooting, exception handling, and coordination of tasks, working closely with a range of team members and stakeholders, including but not limited to: service manager, lab manager, lead photographer, project manager, public services staff, patrons, archivists and curators, external vendors, and fellow production staff. The Digital Imaging Production Specialist will also estimate project requirements, hire and train casual/hourly staff, track production progress on a weekly basis, and maintain overall project documentation as required.

Develop and execute digital media production assignments requiring fully developed skills and understanding of area of specialization. Partner with internal and external clients regarding digital media equipment and services. Serve as an in-house digital media expert for a school/unit.


  • Research, prepare and produce digital media for instruction, promotional programs, location and studio programs, live video conferences and webcasts, live-on-tape studio, and/or other communicative purposes for both internal and external audiences.
  • Set up, operate, troubleshoot, and train other staff on a variety of equipment including but not limited to: video cameras, video projection, video conferencing, still photography, analog and digital audio recording. Serve as the in-house digital media expert for a school/unit.
  • May produce high-quality digital surrogates of fragile and/or rare materials or other analog sources for access, display, and preservation purposes using a variety of equipment.
  • Partner with clients to develop and manage creative projects within time and cost constraints.
  • Collaborate with clients on creative approaches to projects involving abstract or technical content to meet objectives: articulating the production process and expectations, communicating issues, providing status updates, and suggesting appropriate methods for improvement.
  • Develop and market digital services to internal and external clients.
  • Research, recommend, and implement hardware and software configurations to meet customer needs, create costs estimates for different equipment options.
  • Make recommendations for purchases and repairs of digital media equipment. Diagnose and resolve digital media system problems. Provide stewardship of university resources.
  • May act as liaison with vendors, develop strategies, workflows and rate cards for clients,
  • identify competitive pricing for products and services and close projects for billings.

* - Other duties may also be assigned, including:

  • Manage the flow of library materials through digitization processes and preservation workflows in collection projects. Coordinate broadly across the library to develop and implement library projects and workflows to support requests for services. Work with management to gather information, develop project objectives, budgets, schedules and implementation plans.
  • Perform project management oversight of small projects or more than one large task within a larger project.
  • Oversee, coordinate, and perform technical aspects of project, with guidance and input from supervisor and other technical leads
  • Prepares required metadata and project documentation
  • Review, evaluate, approve, and monitor schedules, product quality and adherence to technical specifications.
  • Tracks expenditures and handles ordering.


Education & Experience:

Bachelor's degree and three years of relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced technical experience in digital imaging, including but not limited to operation of digital cameras and scanners.
  • Knowledge of studio photography principles, procedures and studio setup.
  • Proficiency with a variety of imaging software and imaging systems.
  • Understanding of online media environment and online distribution.
  • Demonstrated ability to perform repairs on a wide variety of audio, visual and computer equipment.
  • Ability to adapt equipment setup and provide alternative setup or workarounds if necessary.
  • Ability to manage a variety of simultaneous projects within tight deadlines, excellent organizational and time management skills.
  • Excellent interpersonal skills, mature judgment, and diplomacy required to interact effectively with and provide customer service to a broad audience.
  • Ability to work independently as well as effectively in a collaborative team environment.
  • May require experience planning, coordinating, and executing archival digitization projects.

Other Relevant Knowledge, Skills, and Abilities May Include:

  • Strong written and verbal communication skills
  • Familiarity with use of command-line tools
  • Foreign language skills.
  • Understanding of physical structure of bound library materials and other two-dimensional and three-dimensional objects as it pertains to digital scanning processes
  • Understanding of proper handling of rare and fragile library and special collection materials of all types and formats
  • Understanding of digital imaging quality standards and their implementation in production environments

Physical Requirements*:

  • Constantly perform desk-based computer tasks
  • Frequently stand/walk, grasp lightly/fine manipulation, grasp forcefully, and reach/work above shoulders.
  • Occasionally sit, twist/bend/stoop/squat.
  • Visual acuity including color vision.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

  • Occasional work on weekends, evenings, holidays, and flexible shifts.
  • May have exposure to high voltage electricity, noise > 80dB TWA, confined spaces, and working at heights above 10 feet.

Work Standards:

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4222
  • Employee Status: Regular
  • Grade: H