Academic Department Administrator

Washington D.C. United States
04 Jun 2019
End of advertisement period
04 Aug 2019
Contract Type
Full Time

The criminal justice system increasingly relies on professionals skilled in forensic psychology to help solve crimes and prevent future criminal behavior. The Academic Department Administrator will support the forensic psychology program. Acting as the only program administrator that runs the program by performing a wide range of duties under minimum supervision.

This senior administrative support position provides enhanced administrative support to an academic department. This role is a key contributor to providing high quality customer service to meet the academic needs of the faculty and students. This position reports to a Faculty Department Chair. This position may supervise an office assistant and/or temporary staff and student workers. The core responsibilities of this position are to manage the daily operation of a academic department within a school or college, primarily in the areas of human resources, compliance and financial management, to represent the department on business affairs and/or faculty affairs to the institution community, to develop and prepare budgets and financial reports for grants, general appropriations, endowments, and other funds, and to coordinate and participate in a variety of human resources activities such as coordinating and initiating recruitment efforts. Additional responsibilities include providing input into non-technical portions of grant and contract proposals and assists with research recruitment efforts, managing the hiring process for all faculty (full time, adjunct and visiting scholars), temporary staff and students, including on-boarding to the department, supporting and addressing faculty classroom needs, including acquisition of textbooks and compiling course materials, and liaising with and assisting Faculty with academic and administrative matters such as administrative aspects of course and curricula preparation. This role exercises authority to make decisions related to academic support and serves as the administrative subject matter expert for the department. This position participates in monthly school-wide meetings for administrative managers, and may supervise a small staff of non-exempt employees and/or students.

The George Washington University, Forensic Psychology department is seeking an Academic Department Administrator. The responsibilities of this position include the following:

  • Manages all logistical aspects of the Forensic Psychology department, including evaluations, space, food and beverages, print and digital program materials, graduate  student recruitment, speaker travel, retreats, among other tasks.
  • Maintains current on faculty affairs: including contracts, special agreements, startup funds, etc.
  • Develops and monitors budgets and prepares and process all financial related matters, including purchase orders, supplemental compensation, invoices, honorarium,  stipends, volunteer appreciation recognition, and expense reimbursements, and expense. Maintains department P-card. Ensures budget compliance with institutional policies and procedures.
  • Supports the administrative operations of the department, to include: developing and maintaining databases; scheduling, supporting/attending, producing agendas and  minutes; preparing correspondence designed to effective action or publicize department activities; and compiling/distributing various assessments
  • Regularly updates departmental web platform
  • Liaison between departments and offices within the CCAS and GW
  • Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logistically related to the position.

Minimum Qualifications:    

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications:    

Computer proficient, and knowledge of Oracle/Enterprise Financial Systems.

Typical Hiring Range    

$47500 - $64071 How is pay for new employees determined at GW?