Administrative Assistant

Boston, Massachusetts (US)
03 Jun 2019
End of advertisement period
01 Aug 2019
Contract Type
Full Time

The Administrative Assistant (AA), reporting to the Senior Director of Student Services in the Office of Student Services (OSS), acts as the unit’s office coordinator. The OSS is the central point of connection for all 2,000 undergraduate Bouve students studying pharmacy, physical therapy, nursing, health science, speech-language pathology and audiology as it relates to academic advising and student support. The administrative assistant (AA) performs diversified administrative, supervisory and support duties as a member of a team to assure the smooth and efficient operation of the OSS and indirectly reports to the professional academic advisors in the OSS. The OSS works with all offices on campus and this position will work with the Admissions Office and prospective students and parents. The AA will maintain administrative systems within the office in the areas of budget, student appointments/scheduling, transfer credits, events, and planning, as well as operations related to the OSS to support student admissions, progression, retention, and graduation. Oversight of the budget accounts. Other duties will include the maintenance and update of the operations calendar, procedure manual, meetings and events within the program, and coordination of these activities with the OSS/College. The AA will also support faculty, administrators, staff, and students with a variety of requests. The AA will assist the Associate Director of Academic Advising and the Senior Director of Enrollment Management with the administrative support and organization of Admissions recruitment events (HSD, Fall Open Houses, Welcome Days, Orientations,, Junior Day) and student events sponsored by OSS, including sending out announcements, ordering food, booking rooms, coordinating materials, and as needed leadership responsibilities.