Project Planner

North Carolina, United States
26 May 2019
End of advertisement period
26 Jul 2019
Contract Type
Full Time

Occupational Summary

Apply project management knowledge, technical and interpersonal skills, and project management tools and techniques to meet requirements of medium to large projects that are coordinated activities of more than one functional group and/or operational unit.
Work Performed

Implement standard project management processes, tools and methodology by contributing to the development and maintenance of standard processes, and standard project templates, tools, and guidelines to support the application of the standard project management methodology.

Conduct project-learning reviews; identify and share best practice across the School as indicated.

Analyze data to identify adverse trends and/or opportunities for continuous improvement.

Provide project consultation services to define work scope, required resources, and targeted deliverables; draft project proposals/plans according to project management methodology and input from SOM leadership and key stakeholders as requested by the Director, Project Management Office. Support identification of project team members and help coordinate team member assignments on behalf of SOM Dean’s Office, i.e., communications, faculty, and staff members.

Plan, lead and facilitate regular cross-functional and/or multi-unit project team meetings ensuring the team is on task and meeting objectives as requested by the Director, Project Management Office. Develop communication plans with the project team and SOM Dean’s Office, as required.

Review progress with the project team on a regular basis to ensure that project deliverables are on time and within budget; proactively identify changes in work scope and discuss with SOM Dean’s Office, ensuring appropriate planning measures are taken with internal and external stakeholders to reassess, renegotiate and amend project scope, schedule, deliverables, resource needs, budget, etc.

Proactively assess and analyze with the team and School leadership, any risks, and issues that may compromise project team performance and results and develop plans to remove or mitigate them.  Maintain risk and issue logs. Monitor schedules and risk management plans, providing warnings of serious deviations or variations that may compromise project results.  Work with functional managers to resolve schedule and resource conflicts. Escalate project issues when needed.

Proactively identify changes in work scope and under the direction of Director, Project Management Office, ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend the scope of work responsibilities, proposals, contracts, and budgets

Assist with the collection of clear, consistent, standard data for each project in the portfolio to support a regular portfolio report; provide ongoing status updates to SOM Dean’s Office in a standard format. Generate and issue regular internal and external project reports for project leaders/teams.

Perform any other related duties incidental to the work described herein. The above statements describe the general nature and level of work performed by this position.

Location Durham


Job Family Level 71

Full Time / Part Time FULL TIME

Regular / Temporary Regular

Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Bachelor's degree. Additional training in Project Management coursework or certification in Project Management is desired.


Four years of progressively responsible experience in project management, including complex projects involving multiple functional groups. Experience in medical education/publishing, clinical research, or medical product development is desired. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE