Grants and Contracts Admin
This position contributes to the international dimension of the University by supporting all program areas in the Office of International Affairs (OIA), including but not limited to Global Gateways, Area Studies, and Global One Health Initiative. Position provides oversight to the grants and contracts processes in International Affairs by performing timely and accurate administration of grants and contracts throughout the grant/contract life cycle. Works collaboratively with directors, managers, and support staff on planning and development of new grant/contract proposals, and with the Office of Sponsored Programs (OSP) to ensure compliance with federal, state and OSP policies.
The position administers project budgets; performs financial and managerial reconciliation of General Ledger and PI Portal. Develops, implements and utilizes effective detective controls to ensure cost share commitments are being recorded in a timely manner, and in conformance with best practices for program personnel, budgets, revenues, and expenditures. Monitors, identifies and resolves project overruns/disallowed costs. Manages distribution of indirect cost recoveries; generates reports, creates financial dashboards, performs revenue and expenditure analysis, advises on budget balances and funding mechanisms, works with managers and support staff to avoid deficits and prevent errors.
Using advanced knowledge of purchasing policies, provides consultation on appropriate procurement methods and performs advanced problem-solving for complex business transactions. Ensures timely and compliant expenditures; ensures adherence to fund accounting principles. Implements and monitors internal controls.
Makes recommendations to the director of business operations and other unit leaders regarding cost savings and collaborative use of financial, human, and physical resources across all OIA units.
Position requires strong grant administration skills, budgeting and accounting knowledge, excellent attention to detail, ability to prioritize and meet tight deadlines, ability to communicate in a courteous, clear, and effective manner with diverse stakeholders and clients, ability to handle sensitive information with discretion, and ability to explain budget and accounting concepts to a non-financial audience, as well as resilience and flexibility to work effectively within a dynamic and changing environment.