Financial Administrative Assistant
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. The Department of Health Management and Policy (HMP), the School of Public Health and the University of Michigan are committed to diversity, equity, and inclusion as fundamental to achieving our educational, research, practice and professional development goals. Women, ethnic / racial minorities, LGBTQ people and people with disabilities are encouraged to apply. We encourage candidates to share their personal experiences of diversity in their cover letter.
The Department of Health Management and Policy (HMP) is seeking a sharp, experienced and motivated administrative professional with a positive attitude, service orientation and a commitment to excellence to join our administrative team and support academic administration for faculty and financial administration for the Department, within Michigan Public Health.
HMP is one of six departments within Michigan Public Health that houses faculty and graduate students who are pursuing more cost-effective systems and better public policy to increase health access and equity. We prepare leaders with a comprehensive understanding of health services and policy as well as how to manage and maximize those systems. Our multidisciplinary, integrated curriculum and world-renowned faculty help the department maintain its ranking as one of the country's best health management and policy programs, according to U.S. News & World Report. Our alumni hold key leadership positions across the industry and make innovative contributions to the management of the nation's public health and health care systems.
Financial related duties include but are not limited to:
Review general, gift and endowment funds on a regular basis to ensure accuracy, correct errors, and provide reports as requested by the Department Administrator.
Process all journal entries and effort recertification forms as needed.
Maintain updated account listing with all funds including general, sponsored, gifts, and endowment funds.
Process all purchase orders & non-PO requests including software, computers, and other supplies.
Process PeoplePay payments for guests and others as needed.
Handle all check depositing activities.
Establish and maintain vendors in the MPathways system.
Reconcile all faculty-held PCards including gathering receipts and information, proof of receipt & payment, building expense reports and billing appropriate chartfields.
Assist faculty with booking all aspects of domestic and international travel.
Process all guest and student travel reimbursements.
Assist faculty and students with setting up Concur profiles and delegates.
Academic related duties include but are not limited to:
Create and maintain efficient Canvas sites including researching the location of reading materials, posting assignments, monitoring email, downloading and/or printing homework, updating syllabi, sending notifications, and entering grades.
Assist faculty in preparation of course materials.
Coordinate textbook orders.
Collect and hand-out homework and exams, track grades, prepare and mail reference letters as requested by faculty and students.
Schedule departmental conference or office space as requested by faculty, students and other departments. Serve as liaison between faculty and students.
Handle correspondence and papers of highly sensitive and confidential nature.
Assist faculty with formatting papers for publication, updating faculty CVs and Biosketches, performing literature reviews or internet searches as requested.
A high school diploma or equivalent plus previous administrative experience is required. Demonstrated ability to work effectively with staff, faculty, and students from diverse backgrounds. Demonstrated proficiency with Microsoft Office software and ability to quickly learn complex software. Must be able to take direction from and collaborate with several different people, solve problems, prioritize tasks with conflicting deadlines, handle frequent interruptions, meet deadlines and demonstrate flexibility when priorities and deadlines must change. Must have excellent organizational skills, accuracy and attention to detail. A high level of effective oral and written communication skills is required. Ability to exercise considerable respect, discretion, initiative, independent judgment, diplomacy, and consistently demonstrate a positive service-oriented approach. Ability to assist people calmly in stressful situations and matters of a sensitive and confidential nature is a must.
A bachelor’s degree is preferred. Knowledge of University policies and procedures and three or more years of experience working in an academic office supporting faculty, staff and students is desired. Demonstrated proficiency with University systems such as Concur, MPathways, MReports, and Business Objects is preferred. Excellent interpersonal skills and ability to work both independently and as a collaborative team member with faculty, staff, students, and outside constituents is preferred. Knowledge and thorough understanding of University and basic financial systems, such as chartfields, journal entries, PCards, purchasing, budgeting, reconciling, and reporting is a plus
Michigan Public Health is seeking an experienced and dynamic staff leader/member with a commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.