Assistant Director for Student Athlete Success

Maryland, United States
28 May 2019
End of advertisement period
28 Jul 2019
Academic Discipline
Social Sciences, Education, Psychology
Contract Type
Full Time

General Summary/Purpose:

The Assistant Director for Student Athlete Success works closely with advisors, coaches, and staff to support and enhance the academic experience of all student athletes.  The Assistant Director serves as the primary academic advisor and success coach for KSAS division I (men’s & women’s) student athletes, and as a supplementary advisor to any WSE division I (men’s & women’s) student athletes. Additionally, the Assistant Director serves as a liaison for Division 3 student athletes as needed.  The Assistant Director works closely with the Academic Support Program to coordinate tutoring services for student athletes. This position reports to the Assistant Dean for Academic Advising within the Krieger School of Arts & Sciences and consults routinely with the Assistant Dean for Academic Advising within the Whiting School of Engineering regarding Division I and Division III athletes pursuing academic degrees in the engineering school. Travel with teams is optional except when proctoring tests for Division I athletes is necessary.

Specific Duties & Responsibilities:

Academic Advising (35%):  

  • Help D1 student athletes navigate their academic experience by assisting with proactive academic planning, creative problem solving, and connection to academic resources.
  • Assist D1 student athletes with course registration, academic strategies, selecting majors and minors, and developing post-graduation plans.
  • Work with D1 student athletes to create and implement academic improvement plans for participants with semester and/or cumulative GPAs placing them either on academic probation or at-risk.
  • Monitor D1 student’s NCAA eligibility, progress towards degree and deadlines for processing graduation.
  • Monitor the academic performance of all student athletes via the HopReach early alert system and on-going contact with academic advisors and faculty. Work with athletics department administrators, coaches and other University staff (e.g. case managers, psychologists, academic advisors, etc.) to support students facing personal or academic challenges.
  • Conduct group advising sessions, advising workshops, and/or co-sponsor events with faculty and other support offices on campus.
  • Troubleshoot problems with registration and refer students to support services to facilitate success.
  • Advise on academic opportunities and requirements, policies and procedures.
  • Create and maintain accurate academic records through the use of degree audit software and SIS, document student meetings and notes in the student information database. 

Success Coaching (35%):   

  • Support the success of D1 student athletes by providing year-round proactive coaching and guidance throughout their undergraduate careers to facilitate academic progress and socio-emotional well-being, and career-related issues.
  • Meet regularly and individually with D1 student athletes to provide support and mentorship.  Meetings include helping students to develop academic goals and plans to achieve goals each week. Sessions also include revision of plans as needed, problem solving and connecting participants to resources.
  • Coach D1 student athletes on time-management, study skills, self-discipline and adjusting to university life.
  • Identify and supports at-risk students via individual meetings, study hall oversight, program development and connecting them with appropriate support resources.
  • Coach students to self-advocate as necessary in appropriate, effective ways.
  • Create and distribute travel letters for all student-athletes and assist in managing faculty concerns in regards to missed class due to athletic competition.
  • Facilitate the proctoring of exams for faculty and student-athletes due to athletic competition conflicts.
  • Support the participation of student-athletes in campus-wide student initiatives and/or leadership positions.
  • Meet with and/or corresponds with D3 athletes as needed to provide coordination with campus resources. 

Programming & Collaboration (15%) 

  • Enhance partnership with the department of Athletics by working closely with director and departmental leadership team, coaches and other department staff. Maintains regular communication with coaches re: student athlete academic progress, issues or concerns.
  • Collaborate with the Career Center, Blue Jays Unlimited (development & alumni relations) and faculty to coordinate professional development and networking events.
  • Monitor student athletes' connection to and usage of Academic Support Services (PILOT, Learning Den, and Study Consulting). Coordinate with that office the development of workshops and other small group sessions specific to student-athlete needs.
  • Work as a member of the Student-Athlete Development/Programming team to plan, implement and evaluate initiatives to enhance community and learning among student-athletes (faculty-student interaction programs, social programs, etc.).
  • Educate colleagues re: issues of student-athletes through participation on division and campus-wide committees.

 Assessment & Administration (15%) 

  • Coordinate assessment efforts related to program outcomes, including administering written surveys, and reviewing relevant academic and/or retention data as appropriate.
  • Evaluate collaborative programs and events. Compiles and analyze academic and program evaluation data; prepare and write reports. Suggests improvements for student success based on data and student feedback.
  • Collaborate with athletics compliance officer to create semester academic reports for department and certify Division I student-athlete NCAA eligibility.
  • Work in conjunction with the Learning Den Tutoring program to recruit, hire, and to connect student athletes to tutoring opportunities. 
  • Manage budgets for collaborative programs, and peer academic coaches/tutors.
  • Create, manage and distribute communications with student-athletes.
  • Work with Web Content Manager to develop and maintain Student Athlete Success websites.
  • Stay abreast of and applies best practices for promoting success of student athletes (N4A).
  • Supervise graduate student intern.

Minimum Qualifications (Mandatory):

  • Master’s degree required (Education, Psychology, Sports Psychology, Sport Management, or related field). 
  • Three years of experience as either an academic advisor/coordinator, learning specialist, and/or academic coach at a Division I institution required.

Preferred Qualifications:

  • Experience working with academically underprepared students and students with learning disabilities preferred.
  • Knowledge of NCAA Division I initial and continuing eligibility requirements preferred.
  • N4A Individual Membership preferred.
  • Experience in communications and utilizing social media an asset.

Special Knowledge, Skills, and Abilities:

  • An understanding of best practices in providing academic support to college student athletes in a university setting.
  • Passion for working with student athletes.
  • Ability to interact effectively with student-athletes, academic advisors, coaches, faculty, administrators and alumni.
  • Ability to use appropriate judgment when dealing with sensitive issues.
  • Extensive knowledge and experiences managing holistic advising, assessment, academic and student affairs collaborations, diversity, and inclusion.
  • Exceptional interpersonal, oral, public speaking, writing, and listening skills.
  • Demonstrated capacity to work effectively with persons from diverse backgrounds and to foster sensitivity to diversity and an inclusive campus and community culture.
  • Proven ability to cultivate trust and credibility with colleagues and to build positive and effective relationships.
  • Proven track record of establishing strategic relationships to strengthen program and service delivery.

Role/Level/Range: ACRP/04/MD 
Starting Salary Range: $51,975 to $71,497 per year
Employee group: Full Time 
Schedule: M-F 8:30 a.m. to 5 p.m. 
Exempt Status: Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001401-Academic Advising 
Personnel area: School of Arts & Sciences

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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