Location: London Liverpool Street
Closing date: 24/05/2019
Salary: £21,600 - £25,000 FTE
Employment type: Permanent
Department: Human Resources

Part Time (22.5hrs – preferably worked over 4 or 5 days), permanent

Job Purpose

The role holder will support the Business by efficiently and effectively delivering payroll advice and support.  This role is part of an established and busy HR Team. You should be looking for an environment where you can make a real difference by providing excellent support to the business and across the HR team.

Key Responsibilities

The key responsibilities of the role (although not exhaustive) will be to:

• Manage the ‘Payroll Inbox’, working closely with the HR Admin Team to co-ordinate responses
• Administer and adhere to all payroll processes and instructions, taking responsibility for ensuring data input is accurate and timely. This includes, but is not limited to:
• Information related to new starters and leavers;
• Maternity/paternity/sickness absence/parental leave and any other periods of paid/unpaid leave;
• Pay review salary changes;
• Ad hoc deductions/payments;
• Tax codes, Pay groups;
• Loans that are deducted via payroll such as student loans, season ticket loans, etc.
• Payment discrepancies
• Action overtime payments including responding to general queries and consolidating the information from the business for upload;
• To assist with the monthly reconciliation process, producing the necessary reports required by the Finance team and the HMRC;
• Administer 3rd party payments and any manual payment requests (when necessary) to the Finance team
• Give clear, concise and timely advice in response to day-to-day queries from line managers, employees and the wider HR team
• Assist and support the Payroll Manager in wider HR projects and people transformation initiatives that relate to payroll enhancements
• Adhoc duties as directed by the Payroll Manager to support the HR Admin Team
• The role will work very closely with the HR Admin Team to ensure consistency of service and advice is achieved.

Skills, Knowledge and Qualifications Required

• Previous payroll experience is required, preferably with a CIPP qualification
• Experience of Zellis (previously Northgate) Resource Link is desirable, but working knowledge of an HR/payroll system is essential and also the ability to learn systems quickly
• A strong working knowledge of Microsoft Office, especially Excel (including detailed spreadsheets), Word and Outlook is required
• Attention to detail, high level of accuracy, and an ability to place work into the bigger context of HR/payroll best practice and the business is essential
• A proactive, customer-focused approach and the ability to communicate clearly and in a professional, courteous manner both verbally and in writing
• Maintaining the strictest levels of confidentiality at all times
• Excellent time management skills and multi-tasking are required to ensure strict deadlines are met
• Ability to work as part of a team is essential, sharing knowledge/advising colleagues and offering assistance to others. You will be expected to treat others within the team with courtesy and respect and work with others to solve problems, using the advice and ideas of others collaboratively
• Capable of working under minimal supervision and able to organise and manage own workload

Payroll Assistant