Administrative Assistant

Location
Boston, Massachusetts
Posted
03 Jun 2019
End of advertisement period
01 Aug 2019
Ref
STFR005492
Contract Type
Permanent
Hours
Full Time

The Administrative Assistant will be the first face of the Dean’s Office, covering the front desk, greeting and welcoming all incoming visitors and meeting attendees. Reporting to Executive Assistant to the Dean, he/she performs a variety of duties to manage effective and efficient communications within and outside the College of Engineering.

This position is varied in that he/she is responsible for the daily office duties of the suite. This encompass ordering supplies, keeping the office including the kitchen are front area clean and tidy. This position will include calendar management of one or more people/rooms, budget reconciliation and working with student van requests. He/She at certain times of the year work with the Dean of Faculty Affairs on setting up meetings/interviews and proof reading letters for accuracy. He/she will be responsible for conference room reservations and management, event space and classroom requests and catering reservations. The incumbent will support the office with special projects as assigned, which may include from time to time event support and execution. This requires the willingness to work during evenings and weekends at the time of the conference/event. He/she will assist in a wide range of projects to support the administrative processes, special initiatives and programmatic needs and to ensure that the office runs smoothly.

This position requires extensive interaction with many internal/external stakeholders; principally this will be Northeastern’s College of Engineering Executive Committee, unit heads, faculty and staff, but also includes external groups (e.g., current students, external visitors, conference attendees, alumni, vendors).