Human Resources Administrator 1

Location
California, United States
Posted
21 May 2019
End of advertisement period
21 Jul 2019
Ref
83136
Contract Type
Permanent
Hours
Full Time

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities.  Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.  An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford University is seeking a Human Resources Administrator 1 to provide human resources administrative support under the direct supervision of the Human Resources Manager of the Basic Sciences Administrative Consortium.  The Human Resources Administrator will act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

Duties include:

  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
  • Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
  • Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
  • May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
  • Complete visa processing ex: H-1b, TN, E-3, etc. for staff and academic staff (training provided).
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
  • Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
  • Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff. 

* - Other duties may also be assigned 

DESIRED QUALIFICATIONS:

  • Bachelor’s degree in business or related field.
  • Experience with Taleo applicant tracking system.
  • Exceptional customer service skills.
  • Ability to work in a fast paced work environment.
  • Excellent creative thinking skills and ability to solve problems and provide recommendations.

EDUCATION & EXPERIENCE (REQUIRED): 

Associate degree and two years of relevant experience, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
  • Experience using email and internet.

PHYSICAL REQUIREMENTS*: 

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS: 

Travel on campus to schools/units, out of town.

WORK STANDARDS: 

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4701
  • Employee Status: Regular
  • Grade: F
  • Requisition ID: 83136