The Department of Psychology, within the College of Arts and Sciences, seeks a Fiscal Associate Reconciliation to join our team. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field. The College values diversity and offers a supportive, open, and inclusive community.
Serves as lead fiscal reconciliation specialist for all faculty, research labs, programs, centers and department expenditures; provides fiscal, reconciliation, procurement and administrative support for faculty, programs and centers in the Psychology Department; serves as primary point of contact to faculty, staff and students on university, fiscal, reconciliation, college and department policies and procedures; completes monthly general ledger fiscal reconciliation; resolves issues with procurement transactions including interacting with suppliers, vendors, and/or other units as necessary; enters journals to perform chartfield reallocations and/or corrections, invoice payments, and fund transfers; serves as the department procurement cards (p-card) manager; processes and enters deposits into the PeopleSoft system; processes development fund contributions; initiates tuition and fee payments for graduate students on internship; manages human subject cash advance records and receipt logs; sustains beginning, mid-year and end of fiscal year tracking mechanisms; provides procurement, fiscal, travel, and fund balance reports for faculty; maintains fiscal transaction records, databases and files; provides assistance with the Psychology main office guests and visitors; prepares monthly staff meeting agenda and minutes; provides assistance for assigned departmental duties including completing review and verification of HR payroll reports and payroll reconciliation; assists purchasing specialist in initiating eRequests; assists travel specialist in initiating eTravel requests; initiates human resources transactions such as payroll distribution transactions or faculty off- duty payment requests in the HR Action system as needed; provides back-up assistance to the other department, program, and administrative staff; works productively as a team member to support all academic, research areas, programs, and centers, as well as department business functions; supervises and provides mentorship to undergraduate student assistants; performs related and/or additional job duties as assigned by direct supervisor.