The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    

About the Jay H. Baker Retailing Center:

The Jay H. Baker Retailing Center, an interdisciplinary industry research center at the Wharton School of the University of Pennsylvania, was established in 2002 through a generous gift by Jay and Patty Baker. In 2010 the Bakers endowed the Center permanently. Jay Baker, former president of Kohl’s Corporation, is a graduate of the Wharton School, class of 1956. The Center provides a platform to debate opportunities and challenges around trending topics impacting today’s retail landscape

Wharton, the nation’s first business school, has partnered with the leaders of America’s largest industry to establish a center for retail research, education, and practice. Our mission is to be the global leader in retail knowledge by:

• Producing cutting-edge research with both academic and industry applications
• Supporting student activities, curriculum development and career management
• Sponsoring global outreach initiatives.

The World’s First Business School

JOSEPH WHARTON, FOUNDER

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually. https://www.wharton.upenn.edu/

Duties    

Under the supervision of the Associate Director of Operations, Finance and Administration, the Administrative Coordinator is responsible for the day-to-day communications, administration, and event planning activities for the Center. This includes planning, coordinating and executing all aspects of more than 25 events annually (board meetings, conferences, student and alumni events, speakers series and other such programs). 

The Administrative Coordinator will perform all administrative functions for the Center, including managing Center calendaring and scheduling. Accordingly, the Administrative Coordinator must communicate effectively with Board Members offices, students, faculty, and alumni and other offices/individuals within the Penn/Wharton community, as required. 

In addition, the Administrative Coordinator will be responsible for: 

• Updating and maintaining important Center contact databases (Board, alumni, student, etc.) and will need to communicate these changes to other member within the team to ensure that all contact information is accurate and consistent across all platforms. 
• Updating the Center’s website. 
• Assist with the production, development and maintenance of the Center’s marketing and communications assets including the newsletter, social media platforms and branded collateral materials. 

This Administrative Coordinator will be the initial point of contact and reception to those who visit and contact the Baker Retailing Center, so the individual will need to have a poised and professional demeanor. Additionally, the Administrative Coordinator will be asked to work on a variety of different projects for the Center and will need to be resourceful, creative, organized and reliable and be willing to learn.

Qualifications    

HS and 5 – 7 years of experience or equivalent combination of education and experience is required. Bachelor’s degree preferred. Individual must possess excellent communication skills, attention to details and a professional and outgoing demeanor. The individual must also be extremely adept at multi-tasking and working with different people at different levels with internal and external contacts.

Affirmative Action Statement    

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.