Contract and Grants Specialist

Mississippi, Unites States
02 Jun 2019
End of advertisement period
02 Aug 2019
Contract Type
Full Time

Essential Duties and Responsibilities:

  1.  Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements. 
  2. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. 
  3. Serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements. 
  4.  Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and university requirements; prepares required acceptance documentation, and obtains official university signatures; recommends approval or rejection of deviations from contract specifications. 
  5.  Assists in the formulation of processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet university requirements; researches appropriate federal, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary. 
  6.  Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses. 
  7.  Participates and/or assists in special projects, and performs associated administrative duties, as assigned; may provide functional direction to lower level technicians on assigned work. 
  8.  Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

  1. Bachelor's degree in related discipline.
  2. One year experience directly related to the duties and responsibilities specified.
  • Additional appropriate experience toward the education requirement, at a rate of one (1) year relevant professional experience per year of required education.
  • Additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

CRA Certification

Knowledge, Skills, and Abilities:

  • Ability to analyze budgetary line items for compliance with budget guidelines. 
  • Ability to perform complex tasks and to prioritize multiple projects. 
  • Ability to communicate effectively, both orally and in writing. 
  • Information research skills.
  • Database management skills. 
  • Organizing and coordinating skills. 
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. 
  • Ability to prepare research reports and proposals. 
  • Knowledge of mathematics.
  • Proposal and grant writing skills. 
  •  Ability to provide technical advice and information to faculty and staff in area of expertise. 
  • Knowledge of federal, state and/or community funding sources and mechanisms. 
  • Records maintenance skills.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations. 
  • Ability to make administrative/procedural decisions and judgments.

Working Conditions and Physical Effort

  • Work is normally performed in a typical interior/office work environment. 
  • No or very limited exposure to physical risk. 
  • No or very limited physical effort required.

Instructions for Applying:

Apply online with a resume and cover letter. Any social security numbers included on requested transcripts should be redacted prior to submitting online. For further details about the position, please contact Kim Schmidt at

Restricted Clause:

Position contingent upon funding availability.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, sex (including pregnancy and gender identity), national origin, disability status, age, sexual orientation, genetic information, protected veteran status, or any other characteristic protected by law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.