Graduate and Undergraduate Programs Coordinator

Virginia, United States
05 Jun 2019
End of advertisement period
16 Jul 2019
Contract Type
Full Time

Department    Environmental Science & Policy (ESP)
Criminal Background Check    Standard Background Check
Motor Vehicle Background Check    No
Restricted Position?    No, is eligible for layoff or severance benefits.
Job Category    Classified Staff
Job Type    Full-Time
Location    Fairfax, VA
Pay Band    Payband 3
Salary    Commensurate with education and experience.

The George Mason University Department of Environmental Science and Policy (ESP) in the College of Science (COS) seeks candidates for a Graduate and Undergraduate Programs Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. 


Working 40 hours per week (1.0 FTE) in a fast-paced and demanding office setting, the Programs Coordinator is the initial and primary contact for students to the Undergraduate & Graduate Academic Affairs office. The Programs Coordinator greets, guides, and directs students in the submission of academic requests, as well as referring students to additional staff members or other university offices when needed. A major function of the Programs Coordinator is to provide accurate and timely information about college and university procedures to students, staff, and faculty who contact or visit the Undergraduate & Graduate Academic Affairs office. Additional responsibilities include data entry and tracking progress of requests submitted for review, compiling monthly calendars, including searching for and compiling up-to-date lists of events and updates to the unit’s web page. Assist in the scheduling and preparation of recruiting events. 

Required Qualifications:

  • The ability to manage graduate student admissions procedures and policies, track enrolled students, and support all the administrative aspects of progress towards their degree within ESP, COS and the University;
  • Excellent professional presentation, communication, and customer service skills, good judgment, and the ability to provide an immediate response to requests and inquiries for a variety of university stakeholders;
  • Knowledge of budget and fiscal practices supporting graduate fellowships and teaching assistantships;
  • The ability to work courteously and effectively with students, prospective students, and faculty;
  • Enthusiasm for working in higher education and a research-oriented environment;
  • Familiarity with, and significant experience using, standard word processing, spreadsheets, and databases;
  • The ability to utilize electronic and telecommunications both on-site and remotely for effective management and communication with students, prospective students, and faculty; and
  • The ability to effectively utilize and navigate database and spreadsheet software and to access information from the internet for program support.

Preferred Qualifications:

Experience working in an academic unit within a university setting, particularly with both graduate and undergraduate students and academic requirements; and
Experience working with Elucian Banner and admissions programs, such as Target X, are strongly preferred. 

About Us:

ESP is dedicated to delivering academic programs to graduate and undergraduate students and perform scholarly activity in the areas of environmental science, environmental policy, conservation science and policy, water and watershed science and policy, and one health and sustainability. We also serve the university, local, state, national, and international communities with our expertise and our teaching programs. For more information about the department, visit us on the web at For more information about the College of Science, visit

Special Instructions to Applicants    

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education. 

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. 

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at! 

George Mason University, Where Innovation is Tradition.

Equity Statement    

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information    

Mason’s Annual Security and Fire Safety Report is available at