Faculty Affairs Coordinator

Pennsylvania, United States
16 May 2019
End of advertisement period
16 Jul 2019
Contract Type
Full Time

School Name     Perelman School of Medicine
Org     NE-Neurology
Posted Job/Salary Grade     026
Employment Type     Exempt
Hours     N/A
Position Type     Full Time
Position Schedule     8:00 - 5:00 pm
Months     12
Position Length     Ongoing

University Overview     

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey.

Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview     

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/


Serves as a liaison between Faculty Affairs and Professional Development (FAPD) in the Perelman School of Medicine (PSOM) and the Department regarding issues relating to faculty employment; regularly attends or participates in PSOM faculty coordinator meetings and training programs.

Serves as a resource to departmental faculty and administrators regarding policies and procedures relating to faculty employment, e.g. recruitment, appointments, reappointments, promotions, extensions, sabbaticals, reduction in duties, and other leaves Oversees and assists department with issues relating to faculty recruitment, including proactive planning, ad placement, formal search letters, and search documentation; ensures that search and recruitment process is in compliance with PSOM and University AA/EEO guidelines. Oversees and assists department administrator, department chair, departmental COAP chair and education officer in ensuring that faculty appointment, reappointment and promotion issues are being addressed in a timely manner. Uses online applications and databases to manage departmental faculty information and faculty processes and procedures. Facilitates the completion and timely submission of complete and accurate dossiers for faculty appointment, reappointment, and promotion to FAPD in a timely manner; reviews and monitors submission of Educational Database (EDB) to Office of Academic Programs for promotions; submits accurate paperwork for other faculty actions including but not limited to terminations, sabbaticals, etc. Oversees and monitors monthly faculty reports, all faculty actions, and PSC minutes for the Department; works with departmental administrators to ensure data accuracy. Supports departmental faculty mentoring program and other PSOM and University programs. Keeps up-to-date with University and PSOM policies and procedures relating to faculty recruitment and employment. Facilitates new faculty on-boarding through compiling Request to Recruit (RTR) packets, submitting system profiles and requesting user access to systems across CPUP, HUP, SOM and UPHS.


A Bachelor’s Degree and 3 years to 5 years of experience or equivalent combination of education and experience required. Prior success previously supporting academic and/or physician groups preferred. Proficiency in Microsoft Word, Excel Spreadsheets, Power Point and Outlook required. The ability to handle multiple tasks, projects and priorities as well as excellent interpersonal skills is required. Excellent written and oral communications skills and organization skills.

Affirmative Action Statement     

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements     

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.