Employee and Labor Relations Specialist
Stanford University Human Resources
Job Code: 4681, level J
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.
Stanford University Human Resources (UHR) is seeking an Employee & Labor Relations Specialist who will contribute to all areas of employee and labor relations university-wide. This position includes interpreting and drafting policy/contract language, adjudicating background check matters, providing guidance on corrective actions, separations, and grievances, and conducting investigations and drafting reports. The ideal candidate will possess the ability to make sound decisions while maintaining the highest level of discretion and confidentiality, will be self-motivated in a fast-paced environment, and have the ability to work independently and with a team. This position is located at our new Stanford Redwood City Campus, 505 Broadway, Redwood City, California.
- Handle all facets of employee relations, including background checks, investigations, and resolutions to employment disputes.
- Provides guidance regarding and/or create and maintain accurate documentation of investigations or other employment or labor matters.
- Provide direct services to client groups as assigned. Act as a resource to managers, supervisors, and employees to interpret policies, procedures, and the collective bargaining agreement.
- Provide guidance regarding layoffs, terminations, corrective action, and/or grievances. Must facilitate sound and consistent employee and labor relations decisions.
- Review trends and practices in labor/employee relations, and recommend programs that will enhance employee and labor relations at the university; research and revise or draft new policies for approval.
- Manage collective bargaining agreements, including the management of the grievance program, information requests, reporting, and contract negotiations.
- Provides advice and counsel regarding leave administration, e.g., FMLA, CFRA, and compliance with the Americans with Disability Act and the requirements under this law, e.g., the interactive process.
- Supports local efforts at the direction of legal counsel related to employment litigation and government agency charges.
- Manages communication of potential employment litigation and/or risks to legal counsel and obtains legal counsel on employment matters as needed.
- Act as an objective and confidential intermediary for employees and supervisors. Participate in conflict resolution, problem solving, and negotiation with/between supervisors and employees.
- Design and deliver training for employees, supervisors, managers, and local human resource offices pertaining to employee relations and related compliance (e.g., training concerning policies, procedures, collective bargaining agreements, and/or applicable state and federal legal requirements).
- Assist with administrative responsibilities such as meeting logistics, union support work, website updates, document preparation, and recordkeeping.
Other duties may also be assigned
Education & Experience:
Bachelor's degree in human resources management, labor law, organizational behavior or other related field and five years of relevant experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Extensive knowledge regarding employee and labor relations, the National Labor Relations Act, the National Labor Relations Board, and state and federal employment laws.
- Working knowledge of Employment Retirement Income Security Act requirements.
- Demonstrated experience with mediation and other dispute resolution systems and techniques. Experience managing a dispute resolution program or grievance program.
- Demonstrated ability to develop and maintain collaborative working relationships in a consulting environment.
- Excellent coaching skills regarding employee and labor relations.
- Ability to work independently with minimal supervision in a team-based environment.
- Demonstrated experience managing collective bargaining agreements. Experience with interest-based negotiations and problem solving strongly preferred.
- Strong interpersonal, verbal, and written communications skills. Must have excellent presentation skills. Project management skills in a multiple location/unit environment.
- Ability to handle confidential and sensitive matters.
- Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint) and FileMaker.
Certifications and Licenses:
- Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone, and grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand, sort/file paperwork.
- Rarely kneel/crawl.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Travel on campus to schools/units, occasional out of town travel.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.\
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
- Schedule: Full-time
- Job Code: 4681
- Employee Status: Regular
- Grade: J