Research Program Associate
The School of Medicine and Health Sciences (SMHS) at George Washington University is recruiting for a Research Program Associate, primarily focused on Pre-Award, to work in a dynamic and growing research environment. By advancing translation of research and increasing interdisciplinary collaboration in key areas of strength, SMHS researchers are identifying novel approaches to address the world’s most devastating health issues, including cancer, HIV/AIDS, and a wide spectrum of neurological disorders. In order to support the research growth efforts, we are looking for an individual who is energetic, proactive, creative, a problem solver and portrays strong customer service skills with all levels of students, faculty, staff, and external constituents. This individual should be excited to assist in establishing departmental processes, procedures, and reports to support significant growth in the research area.
This senior level position focuses on providing research program support and primarily pre-award management on behalf of the School of Medicine and Health Sciences. This position makes recommendations to policy and procedures, and may have authority to implement changes with minimal supervision. This position often maintains fiscal responsibility, as well as outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. This position works closely with Principal Investigators, managing day-to-day operations related to grant and administrative contributions to ensure research success. This includes complex multi-site projects from a variety of sponsors, federal and non-federal. The individual will work directly with the PI’s on their proposal submissions. The Research Program Associate, Pre-Award will be expected to function independently, with general oversight from the leader of the SMHS Pre-Award office and in coordination with the Director of Finance and Research Administration and other members of the administrative and financial team. Other responsibilities include:
• Reviews and oversees requests for Awards/Requests for Proposals (RFA/RFP) for business and budget terms and interprets them for impact on technical, financial and personnel needs to perform the work. Oversees and makes appropriate assignments to staff within the office.
• Oversees budget development to meet all Requests for Awards (RFA) and project needs and guidelines; ensures compliance of budget with University policies and procedures and sponsor regulations; reviews budget with faculty Principal Investigators (PIs) and refine as necessary; ensures application of allowable indirect costs and fringe benefit rates; collaborates with the PIs to review technical proposals and ensure integration of the budget section with the technical proposal; and serves as a liaison between the department and the Office of the Vice-President for Research (OVPR).
• Oversees all communication and coordination with subcontractors, public, private and government agencies, (i.e. academic institutions and private foundations) and other individuals or groups to exchange information, enlist collaboration, prepare proposals and submit and implement sponsored projects and award proposals.
• Oversees and coordinates time schedules for preparation and submission of proposals; obtains necessary authorizations/signatures, submits proposals and follows up on proposal status.
• Prepares budgets to meet all project needs and guidelines ensuring compliance with all policies, procedures and sponsor regulations including the application of allowable indirect costs and fringe benefits. Collaborates with the Principal Investigator (PI) to review technical proposals and ensure integration of the budget section with the technical proposal.
• Monitors proposal status with PI and gathers Just-In-Time information for submission if requested. Upon receipt of new grants coordinates award set-up with various constituents. Works with Faculty, PIs and OVPR regarding annual renewal of grants (progress reports, e-snap, no cost extensions, etc.) and ensures all reports and certificates are processed for grants close-outs.
• Performs post award activities, as needed as part of the team.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.