Senior Administrative Coordinator

Location
Maryland, United States
Posted
13 May 2019
End of advertisement period
13 Jul 2019
Ref
15614
Contract Type
Permanent
Hours
Full Time

General summary/purpose:

The Sr. Administrative Coordinator will provide complex administrative and project support to the Administrator and Associate Administrator of the department of Anesthesiology and Critical Care Medicine. Partner with department managers reporting to the Administrator and Associate Administrator to track and support completion of priority tasks and projects. Administratively manage projects and activities key to the department’s strategic plan and JHM community expansion. Assist with the implementation of programs and initiatives for new, existing and/or expanded clinical services. Provide high-level administrative support critical to the operations of the department: coordinating internal and external meetings; generating reports and performing basic analysis; monitoring and supporting tasks and outcomes that are part of business plans; independently coordinating special events and department-wide activities.

Specific Duties/Responsibilities:

  • Maintain the Administrator and Associate Administrator’s calendars based on knowledge of goals and priorities, schedule appointments, arrange meetings, make travel arrangements.
  • Draft and edit correspondence for the Administrator and Associate Administrator.
  • Track and monitor tactical plans, and support implementation of clinical service initiatives for growth and expansion.
  • Track and monitor business plans and support implementation of integration and expansion involving community hospitals and clinical practices
  • Assist administrators in daily coordination of activities, including providing reminders, supplying directions, and coordinating needed materials.
  • Coordinate with the JHM administrative support teams at all ACCM sites, synthesizing work flows when applicable, and participating in cross-locational team interactions and projects to foster efficiency, collaboration and teamwork between sites.
  • Provide administrative support for faculty and physician hiring processes and enhanced onboarding.
  • Provide administrative support for department programs and events, i.e. staff recognition program activities; holiday gatherings, etc.
  • Prepare meeting materials (e.g. draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes. Monitor and follow-up on action items.
  • Provide staff support for the ACCM Diversity Council; schedule meetings of the Steering Committee, assist the sub-committees, record and follow-up on action items.
  • Generate financial and operational reports and perform basic analysis to provide basic summary to administrators.
  • Screen and triage incoming mail and phone calls to the Administrator and Associate Administrator.
  • Represent department administrators in appropriate circumstances within the scope of the position’s responsibility and purview.
  • Identify and resolve administrative problems and issues in the department. Develop and recommend administrative processes/procedures to support efficiency.

Minimum qualifications:

  • High School Diploma/GED. 
  • Five (5) years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Role/Level/Range: ATO 40/E/02/OF 
Starting Salary Range: $19.62 - $27.00 (commensurate with experience)
Employee group: Full Time 
Schedule: Mon - Fri 40hrs per week 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002716-SOM Ane General Administration 
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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