Admin Coordinator

Location
Pennsylvania, United States
Posted
09 May 2019
End of advertisement period
09 Jul 2019
Ref
06-31940
Contract Type
Fixed Term
Hours
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The University of Pennsylvania School of Nursing is dedicated to changing the world through leadership in the science and practice of nursing since 1886. We were the first to offer an Ivy League nursing education for all three professional nursing degrees – baccalaureate, master’s and doctoral. The research we conduct defines the course of healthcare practice around the globe. Our students learn from the foremost leaders in nursing science. We offer a unique work environment for our employees who are inspired to be part of an organization that ‘Cares to Change the World’. Join us to become part of a vibrant community of outstanding scholars, highly talented staff and the best and the brightest students. http://www.nursing.upenn.edu/

Coordinates with the clinical site administrator utilizing initiative and sound judgment for multiple master degree programs in the FCH Department; Provide mid-semester reports for each clinical course to clinical faculty develops an effective written procedure to initiate, manage, track and evaluate the clinical site process for each semester; maintains timelines and conducts extensive follow-up. Provides course-related support for the Pediatric Acute Care and Neonatal Programs. Provides editorial assistance to research faculty showing initiative, sound judgment and discretion in working with confidential matters. Compiles data and supports the grant proposal process; maintains bio-sketches, faculty publication and awards database and faculty web pages; creates surveys and generates reports. Provides backup coverage and a high level of customer service.

BA/BS strongly preferred, with 3-5 years progressively responsible administrative experience. Strong organizational and interpersonal skills with the ability to thrive in a fast paced environment with competing deadlines and priorities. Excellent customer service orientation essential. This position requires strong initiative and sound judgment with the capacity to exercise discretion in working with highly confidential matters. Solid written and oral communication skills with the ability to compose and edit written documents essential. (Writing samples are required). A systems thinker with a results orientation is needed for success in this role. Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office (Word, Excel, Power Point, Access and Outlook) and the ability to effectively utilize the Internet is required. Proficiency with End Notes/Reference Manager. Ability to work autonomously as well as an effective team player. Fast keyboarding needed, at least 50 wpm. Knowledge of University policies and procedures desired..

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.