Administrative Specialist II

05 Jun 2019
End of advertisement period
02 Aug 2019
Contract Type

The Iowa State University Library is seeking applicants for an Administrative Specialist II position. This position provides executive-level administrative support to the Dean of the Library and Library administrators. The Library values creating a welcoming and inclusive environment to the Administrative Suite and Library, which will be a key component of this position. Your responsibilities will include greeting visitors and managing the office.

In this role, you will need to exercise independent judgement and initiative, have the ability to use discretion, and work under tight deadlines while maintaining professionalism and accuracy. Your responsibilities will include calendar management, preparing for meetings and projects while adhering to deadlines. This position requires a high degree of organizational skills as well as effective problem solving abilities for complex issues and information. Other position responsibilities include reporting budgetary summaries for equipment orders and expenditures; screen and direct incoming communications; create professional level reports; complete all preparations for upcoming engagements; assist with special projects on behalf of the Dean or other senior level Administrative staff; and provide administrative support to members of the Dean’s Administrative cabinet. This position serves as the office’s liaison to other administrative and college offices; provides support to special committees and other groups as assigned. Excellent computer knowledge and proficiency with MS Office Suite products are essential for this position.

ISU students, staff, and faculty strive to overcome historical and divisive biases in our society. Library staff must embrace an environment of inclusion that moves beyond simple tolerance to recognizing the richness in individual identities of people, and diverse perspectives. We are an equal opportunity employer committed to recruiting and retaining a diverse workforce.