Program Manager

North Carolina, United States
11 May 2019
End of advertisement period
11 Jul 2019
Contract Type
Full Time

Occupational Summary  

The Duke Human Vaccine Institute is a large interdisciplinary organization with a goal to develop vaccines and therapeutics for HIV and other emerging infections. The Program Manager will be responsible for working with the DHVI leadership in the coordination, evaluation, and scientific management of post award activities for contracts and serve as a resource for DHVI investigators with management of pre-award activities related to the submission of contracts and post award management of research programs within the DHVI.

Work Performed

Assist with drafting project proposals, including operational requirements, pricing and schedules for projects; make operational and project decisions that have a significant impact on the successful achievement of project strategies and objectives related to contract programs and other research based projects.
Assist with collecting, assembling, and summarizing scientific and clinical data in reports/presentations. Collaborate with statistical team and project manager to develop study and analysis plan for data.
Develop and define project goals and monitor and evaluate project effectiveness using qualitative and quantitative tools and recommend and implement modifications to improve effectiveness and meet project milestones.
Plan, coordinate, and administer activities of assigned projects to include developing and implementing procedures, processes, and systems; train employees in methods and procedures to ensure project continuity and completeness. Develop project management plans using Gantt charts.
Maintain liaison with proficiency testing sites, sites interested in receiving/sending viral isolates and/or source materials, other programs, regulatory/compliance offices and departments at Duke/DHVI to coordinate projects to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts, positive progress, and project success. Assist with logistics of such specimen transfers i.e. MTA, import permits, etc.
Plan, lead, and facilitate regular cross-functional project team meetings. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key players and team members.
Assist in developing communication plans with the project team. Proactively assess and analyze with the team, any risks and issues that may compromise project results and develop plans to remove or mitigate them. Monitor schedules and risk management plans and provide warnings of serious deviations or variations that may compromise project results.
Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets.
Ensure required project data and information is regularly communicated to the project teams; generate and issue regular internal and external project reports for managed.
Perform any other assignments deemed necessary by the Principal Investigator or Associate Director of Program Management.
Coordinate calls and meeting with project sponsors and collaborators.  Participate and provide discussion summary to team for review and modifications of action items.



Requires bachelor’s degree. Post-graduate degree is strongly desired but not required. A background in virology is strongly desired. Additional training in Project Management or related training is desired.


Three years of experience in project/program management with increasing scope and independence in a healthcare, medical, or research environment.

Location Durham


Job Family Level 12

Full Time / Part Time FULL TIME

Regular / Temporary Regular

Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires a bachelor's degree.


Work requires three years of administrative program experience in a healthcare, medical, or research setting.A Master's degree may substitute for two years of required experience.A PhD may substitute for five years of required experience.