Associate Director of Facilities Maintenance
Classification: Facilities Services-Maintenance, Operations & Utilities Supervisor 5
Grade: Grade 82
Work type: Staff Full-time
Administrative Unit: University of Alaska Anchorage
School/Business unit: VCAS Facilities & Campus Svcs
Categories: Administrative/Personnel, Executive/Director/Management, Facilities/Skilled Trades, Other
UAA maintenance and operations provides safe, comfortable, attractive and sustainable environment and transportation services for our campus users in Anchorage. OUR VISION is to provide our users the best service possible. OUR STRATEGY is to: Recognize our strengths - our people Survey our customers and seek continuous improvement To measure our performance versus our plan Explore how other Universities Operate evaluate their success Define and Refine our Best practices Take full advantage of available resources Seek best value in our acquisitions OUR VALUES ARE: Being Responsible, Honest and Trustworthy Working Together as a Successful and Respected Team Listening to and be Respectful of Others Providing Prompt, Professional, and Quality service Being Inspired to Learn and Grow Professionally Celebrating Success Working Safely Having fun Placing Decision Making as Close to the Customer as Possible Providing the Best Possible Customer Service
Determine the appropriate balance between immediate response repair needs and longer term projects for maintenance or alterations. Provide review and recommendation of system life expectancy and maintenance prioritization. Perform plan review on construction projects. Coordinate plan reviews with maintenance staff and provide written comments to design team including engineers, architects and project managers.
Provide inspections of on-going construction projects and provide observations and reports to the project manager. Be available after hours as required for maintenance and support services and to support on-call maintenance lead and dispatch for troubleshooting and advice.
Evaluate where department can operate more efficiently and take appropriate measures to implement improvement plans. Manage and enhance data systems for billing, budget control, and management information. Analyze return on investment for all operations within the maintenance department. Regularly report on resources against work requirements. Review maintenance data generated by the integrated work management system (IWMS) and Banner to provide trend analysis, cost accounting recommendations, and report regulated activities by incorporating the most up-to-date standards in the field, including those published by the State of Alaska, the Municipality of Anchorage, federal agencies, the International Building Code and the Association of Physical Plant Administrators (APPA).
Organize and manage service contracts including but not limited to the following: Building Automation Control Services, Elevator Maintenance, Fire Control Services, Fire Suppression Services, and Security. Perform quality assurance on work performed, manage contracts and provide contract oversight and approval on invoices.
Budget Management and oversight for all maintenance services including: forecasting, setting rates, prioritization, monitoring for the following shops under the position: BAS Energy, Asset Management, Building Maintenance (carpentry, paint and lock shop), HVAC/Mechanical/Plumbing shop, and Electrical shop. Budgets include revenue generated via recharge, billable work orders, and service contracts; expenditures; equipment depreciation; and balance sheet accounts. Specific examples of budget decisions made by this position are approvals for expenditures, procard approvals, entering into service contracts, determining billable rates for the various shops, reviewing work estimates involving multiple shops and billings to customer groups.
Manage, lead and provide continuous improvement for day to day campus maintenance services. Provide leadership for supervisors of the maintenance departments.
Provide supervision and leadership and ensure safety compliance for maintenance staff including: Shop supervisors, LOCAL 6070 crafts/trades positions, classified staff, and student employees. Estimated 45 positions. This position oversees: recruiting, hiring, training, scheduling, motivating, team building, discipline, and collective bargaining and performance measures for Facilities Maintenance. Set a climate of professional growth and development within the unit. Organize and plan the training of all skilled and support personnel. Plan and organize regular staff meetings communicating priorities and initiatives.
Coordinate Post Disaster Assessment Teams. Act as Operations Chief, as required, during emergency operations promoting business continuity utilizing incident command structure. In the absence of the Associate Operations Director, act as the associate operations director.
The operations director provides oversight of custodial, shuttle, fleet maintenance, and grounds. Perform other duties as assigned.
Customer Relations and services to campus community: Work closely with other UAA Departments. Acts as an ambassador by representing Facilities Maintenance with campus departments by participating in campus activities and role modeling positive campus participation for staff. Serve as a member of the safety and the labor management committees as requested. Provide advice/consultation to student organizations when requested. Coordinates initiatives with building managers and organizes and leads the building blitz program.
Department Contact for Communication with Campus- As part of the senior management team for Facilities and Campus Services , this position is responsible to foster communication and collaboration with other departments internal to F&CS, including Facilities Planning & Construction. Coordinates regularly with all other Administrative Services areas, including Environmental Health and Safety, University Police, HR, Athletics, Budget and Finance, and Business Services. The position is regularly involved with updating the department web site, creating submissions to the F&CS newsletter, and posting facilities related bulletins to the campus newsletter.
Promote and incentivize within the maintenance department the safety, character, diversity and excellence programs. Resolve and mitigate safety and accessibility concerns across facilities.
The University of Alaska Anchorage (UAA) is hiring an associate Director of Maintenance in charge of maintaining operational excellence in over 3M gsf in our Anchorage Campus. The associate Maintenance Director will report directly to the Associate Vice Chancellor of Facilities and Campus Services. UAA Facilities is seeking motivated professionals to aide them in providing safe, accessible, sustainable, attractive and comfortable environments for our students and campus community.
UAA is the largest university in the state and one of three universities in the University of Alaska statewide system. UAA provides a wide range of opportunities for educational career and technical education programs that are closely aligned with Alaska’s core industries, such as health, aviation, science and engineering, oil and gas.
At UAA, we honor diverse experiences and perspectives and strive to create welcoming and inclusive learning environments where all are treated with respect. In addition, UAA recognizes and values the diversity of our unique location in Southcentral Alaska, the ancestral homelands of the Dena’ina Athabascan, Ahtna Athabascan, Alutiiq/Sugpiak, and Eyak peoples.
UAA’s campus is connected to 250 miles of trails where wooded seclusion, mountain vistas and ocean views of the Last Frontier are to be enjoyed, and without sacrificing urban amenities. Anchorage provides a bounty of museums, movie theaters, shopping, live music, sporting events and hundreds of restaurants.
- The ideal candidate will demonstrate strong character values and leadership skills to promote the mission of the University within the facilities maintenance department.
- The position requires working knowledge in the following trade/operational areas of building operations and skilled trade areas including but not limited to: fire, plumbing, electrical, refrigeration, heating, ventilation, air conditioning, conveying systems (elevators), building automation, building system components, security systems, door hardware, and building envelope requirements.
- Knowledge and experience with building codes
- Knowledge and experience with OSHA standards
- Ability to develop policy and programs
- Ability to communicate and collaborate across a wide variety of audiences
- Demonstrates initiative and ability to lead with strong people skills and promotes high-energy level and problem solving attitude.
- Knowledge of accessibility requirements
- Collaborates to achieve win win outcomes
- Ensures high level of performance for staff to protect UAA interests.
- Demonstrates the ability to listen carefully to understand customer needs
- Demonstrates supervisory experience across diverse groups and in coaching and inspiring teams
- Demonstrates experience in coordinating with regulatory officials.
- Knowledge and experience in large campus or university settings
- Preferred journey level experience and working knowledge electrical, mechanical, carpentry, and/or fire protection systems.
Required experience in facilities of similar size or large institutional settings. Must demonstrate experience and success in the areas of leadership, management, supervision, and facilities excellence. Minimum of 10 years of progressive leadership experience in facilities management, project management, facility design, or facility construction. Preferred certification in APPA CEFP. Preferred experience and training in AKOSH 30 hour general industry. Bachelors degree is preferred. Must demonstrate knowledge of building codes. Minimum of 5 years of supervisory experience.
Typical Education or Training:
APPA CEFP. AKOSH 30 hour general industry. Building code experience: Electrical Code, Mechanical Code, NFPA.
Journey level certifications: Electrical Administrator, Mechanical administrator, NFPA Certified Fire Protection Specialist (CFPS) and ICS Training 100, 200, 300, 400.
Physical Requirements (with or without reasonable accommodation):
- Lift up to 50lbs
Environmental and Hazardous Conditions:
- Close/Cramped Quarters
- Electrical Hazards
- Fire Hazards
- Indoor Temperature Extremes
- Darkness/Poor Lighting
- Mechanical Hazards
- Weather Extremes
- Normal Office Environment
Minimum Beginning Starting Salary: $2,756.00
Review of applications will begin May 2019 and the position is open until filled.
The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to non-discrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of non-discrimination available at www.alaska.edu/titleIXcompliance/nondiscrimination