Assistant Clinical Research Coordinator

California, United States
16 May 2019
End of advertisement period
16 Jul 2019
Academic Discipline
Social Sciences, Psychology
Contract Type

Job code: 4921
Job grade: E

The Department of Psychiatry & Behavioral Sciences at Stanford University is seeking an Assistant Clinical Research Coordinator to perform administrative support duties related to the collection of clinical data and/or the coordination of clinical studies. Work under supervision of the principal investigators and/or study coordinator/supervisor.

The position is located at the Palo Alto Veterans Administration Health Care System Research Service. The VA’s research program is strongly committed to supporting high quality, Veteran-oriented research across the entire spectrum, from basic research to clinical applications of new knowledge. The position is in the BRASS and BRAVE laboratories that focus on: 1) novel non-invasive neurostimulation techniques to treat alcohol and substance use disorders; 2) identification of the biopsychosocial factors associated with relapse in alcohol and substance use disorders. This position constitutes a variety of duties to support the operation of ongoing clinical research.

Duties include: 

  • Perform in-person/telephone screens and review available medical records to determine study eligibility.
  • Obtain written informed consent from all study participants. 
  • Schedule and/or call subjects for appointments, prepare, distribute, and process questionnaires, perform clerical duties in the preparation of regulatory documents. 
  • Maintain all forms and documents, including consent forms, master subject logs. 
  • Independently conduct a two-hour MRI protocol on a 3T GE scanner.
  • Administer standardized study questionnaires and neuropsychological testing, score test measurements and questionnaires, and code data for computer entry. 
  • Train and participate on aspects of transcranial magnetic stimulation (rTMS) protocols. 
  • Update and maintain study databases via REDCap. 
  • Perform quantitative review of forms, tests, and other measurements for completeness and accuracy. 
  • Collect study specimens according to protocol. 
  • Assist with monthly phone interviews/follow-ups for research participants to determine alcohol/substance use. 
  • Order and maintain equipment and supplies.
  • Maintain a Good Clinical Practices Binder for one or more studies and coordinate IRB-related submissions, documentation and yearly audits.
  • Process study compensation payments and thank you letters to subjects upon completion of trial activities. 
  • Assist with post-study activities, including manuscript preparation and statistical analysis.

* - Other duties may also be assigned, as necessary


  • Bachelor’s degree preferred
  • Previous experience and/or coursework in neuroscience and magnetic resonance neuroimaging


Two year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


General knowledge of medical terminology.


Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
  • May require extended or unusual work hours based on research requirements and business needs.

Additional Information

  • Schedule: Full-time
  • Employee Status: Regular
  • Requisition ID: 82910