Administrative Assistant 2
Department: Mechanical Engineering
School Area: Engineering
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: 35 hrs/wk.
Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT 2, Mechanical Engineering, to provide comprehensive support for one full-time professor and one retired professor. Will monitor and reconcile accounting statements; investigate and follow up on purchasing/accounting discrepancies; approve procurement card transactions; monitor and order supplies and equipment; serve as the primary contact for laboratory staff and students; gather information and submit requests for visiting and postdoctoral appointments; assist with orienting new students, staff, and visitors; maintain lab calendar; schedule appointments, meetings, and travel arrangements; coordinate events; compose and edit internal correspondence and documents; and deal with confidential issues using discretion and judgment.
REQUIRED: a high school diploma; at least three years of administrative, office, or related experience; excellent organizational, word processing, interpersonal, and communication skills; ability to handle multiple tasks simultaneously, prioritize and problem solve, function both independently and part of a team, and work effectively with people at all levels; experience with arranging travel, paying invoices, ordering supplies, expense reimbursements, and reconciling accounts; and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and willingness to learn new software. Job #17400-5
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.