Assistant Vice President for Equity and Equity Investigations, Title IX Coordinator

California, United States
26 Apr 2019
End of advertisement period
26 Jun 2019
Contract Type
Full Time

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Job Summary

The Assistant Vice President for Equity and Equity Investigations, Title IX Coordinator (“AVP for Equity”) is an integral part of meeting Caltech’s commitment to provide a safe, inclusive and respectful learning, living and working environment for its students, faculty and staff members. Reporting to the Associate Vice President for Human Resources with a dotted line reporting relationship to the Vice President for Student Affairs, the AVP for Equity works closely with the Office of General Counsel to ensure compliance with Title IX and other laws and rules relating to harassment and/or discrimination. The AVP for Equity closely collaborates with the Provost, Deans and other Student Affairs professionals, Residential Experience, Campus and Jet Propulsion Laboratory (JPL) Human Resources, the Student Health Center, Staff & Faculty Consultation Center and Security to ensure that the Institute’s efforts are coordinated and effective.

Position Overview:


The AVP for Equity manages an office responsible for development and review of Institute policies related to discrimination and harassment and for ensuring compliance with those policies as well as with federal, state and local discrimination and educations laws. The Equity Office Administrator and a Lead Equity and Title IX Investigator report directly to this position with support from a dedicated Community Educator and Deputy Title IX Coordinator for Students. The office has additional support from designated Deputy Title IX Coordinators for Faculty, Staff, and JPL respectively.

As the AVP for Equity, this individual will develop and coordinate initiatives that raise awareness of equity and discrimination issues. This individual develops and facilitates institution-wide training programs and activities related to nondiscrimination and harassment laws and policies and will ensure that appropriate education and training programs are in place. The AVP for Equity is responsible for determining the effectiveness of the Institute’s training and prevention programs. This may include monitoring the campus climate through surveys, focus groups and other assessment methods.

Equity Investigations

As the individual with primary responsibility for Equity Investigations, the AVP for Equity is charged with receiving, responding to and addressing issues, reports and complaints of discrimination, harassment and sexual violence. The AVP for Equity partners with all organizations to ensure consistency of investigations at the Institute relating to harassment and discrimination and to promote fundamental rights while advancing individual and institutional integrity. This position manages and oversees the response, investigation and resolution of allegations of discrimination, harassment or sexual violence on campus, directly and in collaboration with the Employee and Organizational Development team. As a neutral party, the AVP for Equity will ensure that alleged discrimination is promptly and appropriately investigated, including notifying and interviewing complainants, respondents and witnesses; obtaining and reviewing relevant documents; and issuing factual findings as necessary.

Title IX Coordinator

The AVP for Equity is the chief administrator overseeing the Institute’s compliance with Title IX and has primary responsibility for addressing reports and grievances relating to gender discrimination. The AVP for Equity is responsible for ensuring the Institute meets its reporting, compliance and investigatory obligations pursuant to Title IX and VAWA as well as other federal and state laws, and Institute policies and procedures related to gender discrimination, sexual harassment and sexual violence. As the Title IX Coordinator, this person will ensure that students are aware of the options and resources with respect to reporting and filing complaints alleging sexual harassment, sexual assault, sexual misconduct and relationship violence. The AVP for Equity is responsible for collecting the relevant facts related to reported incidents and assess whether a further review or investigation is necessary in order to ensure the safety of the impacted party and the community. The AVP for Equity works across campus to manage any interim safety accommodations that may be necessary. As the administrator with ultimate responsibility for compliance with Title IX and VAWA, the AVP for Equity works with a high level of autonomy and serves as a primary resource to campus, senior management, other administrators and the broad campus community on matters related to gender discrimination, sexual violence and sexual harassment.

Job Duties

  • The key priorities for this position include but are not limited to:
  • Manages all office activities including processes, budget, and staff
  • Receives and processes inquiries and discrimination complaints from the campus community and third parties in a timely manner, providing a fair and neutral process for all parties
  • Develops and implements a case management plan for each reported incident
  • Develops investigation plans for each complaint, conducts investigations or manages the training of staff members conduct investigations
  • Recruits, trains, supervises and provides leadership to staff to serve as investigators as appropriate and needed to
  • Investigates and/or provides investigation oversight of discrimination and harassment claims in partnership with Human Resources and Student Affairs
  • Serves as the primary compliance officer for state and federal laws relating to discrimination, harassment and sexual violence prevention
  • Oversees the investigation process including assuring that investigation reports are comprehensive, compliant, and factual
  • Maintains a case management database to organize and track incidents
  • Coordinates standardization of investigation processes across campus working with other investigators
  • Responsible for investigations of allegations of violation of Institute non-discrimination policies
  • Oversees all activities of the Deputy Title IX Coordinators
  • Provides outreach and training on Title IX, Title VII, and related compliance
  • Works closely with the Office of General Counsel to ensure compliance
  • Partners with the Employee and Organizational Development (EOD) group in Human Resources to respond to agency inquiries related to non-discrimination compliance such as OCR, EEOC and any other Federal or state agencies
  • Provides guidance, training, and oversight for Title IX compliance at JPL– Responsible for ensuring that non-discrimination related polices are compliant and effective
  • Interacts with all levels of the Institute to ensure that policies and practices are uniformly and fairly administered
  • Serves as and provides resources for students, staff, and faculty
  • Keeps up to date on latest information and education
  • Benchmarks best practices in the field for students, faculty and staff
  • Partners with communications during crisis
  • Develops communication and outreach tools and messages for all levels within the Institute
  • Represents and embodies Caltech’s commitment to Equity and Inclusion
  • Collaborates across campus to create an effective and responsive program
  • Coordinates with Chief of Security and others to help ensure Clery Act compliance
  • Provide leadership, direction and supervision for the purpose of advising, identifying and implementing necessary action to eliminate discrimination in all educational programs and activities
  • Ensure that access to facilities, opportunities and resources is equitable throughout the Institute
  • Provides ongoing training, consultation and technical assistance to all students and employees
  • Provides guidance and assistance to alleged victims of sexual violence including referral to support resources, notice of right to file internal and external complaints, and notice of the right to report incidents to law enforcement

Knowledge, Skills and Abilities

  • Exceptional interpersonal skills and the ability to remain a neutral party, act independently, take initiative and exercise sound judgment. Strong verbal and writing skills
  • Experience and skill in designing, developing and implementing successful training programs, plans and services related to nondiscrimination and Title IX compliance. Ability to develop and present effective training programs for large and small groups for all constituencies as well as web-based training
  • Demonstrated problem-solving ability including history of developing novel and creative solutions. Knowledge of conflict resolution techniques and best practices. Negotiation skills sufficient to resolve complex situations and conflicts
  • Expertise and skill in exercising independent judgment in the assessment, investigation and resolution of discrimination and harassment concerns. Demonstrated knowledge of best practices and methodologies for conducting investigations, fact finding and investigative interviewing. Ability to develop, maintain and implement tools for managing and documenting investigations and projects
  • Demonstrated cultural competency; ability to establish and maintain productive working relationships and open lines of communication with diverse constituencies of students, staff and faculty
  • Ability to build relationships and establish collaborative partnerships across the Institute and peer institutions
  • Demonstrated managerial abilities and experience including the ability to effectively direct and oversee others. Knowledge of best practices for managing, motivating and developing staff
  • Working knowledge of federal and state laws, regulations, case law, and guidance related to compliance with nondiscrimination law, including sexual harassment/Title IX, Title VI, Title VII, ADA,ADEA,VAWA and state FEHA

Basic Qualifications

  • Bachelor’s Degree required
  • Graduate training in a relevant discipline is required
  • Minimum of 8+ years of progressively responsible experience including management experience
  • Significant experience conducting investigations alleging discrimination
  • Knowledge of and experience with issues related to gender based violence

Preferred Qualifications

  • Master’s Degree in social work, psychology, higher education or JD or equivalent strongly preferred
  • Higher education experience

Required Documents

  • Resume
  • Cover Letter