Project Coordinator

North Carolina, United States
27 Apr 2019
End of advertisement period
27 Jun 2019
Contract Type
Full Time

Occupational Summary

Nicholas Institute

The Nicholas Institute for Environmental Policy Solutions at Duke University improves environmental policymaking worldwide through objective, fact-based research to confront the climate crisis, clarify the economics of limiting carbon pollution, harness emerging environmental markets, put the value of nature's benefits on the balance sheet, develop adaptive water management approaches, and identify other strategies to attain community resilience.
The Nicholas Institute is part of Duke University and its wider community of world-class scholars. This unique resource allows the Nicholas Institute's team of economists, scientists, lawyers and policy experts to not only deliver timely, credible analyses to a wide variety of decision makers, but also to convene these decision makers to reach a shared understanding regarding this century's most pressing environmental problems.
Position Summary

This position supports multiple needs for the Nicholas Institute.  First, this person would be the coordinator for the Environmental Impact Fellowship (EIF) Program, a professional development program for PhD students in Environmental Science or Study.  This program is a partnership between the Nicholas Institute, the Nicholas School, and the Graduate Program at Duke. Second, this person would coordinate upcoming strategic plan implementation which will likely include new internal communications, outreach, engagement, and collaboration efforts within Duke.  The position reports to Lydia Olander, Director of the Ecosystem Services Program at the Nicholas Institute, but also helps to support the other program leads.

Work Performed

For Environmental Impact Fellowship program

  • Coordinate and support a series of short courses and networking events with input from consultants and Faculty advisory team. Create and manage the task lists, planning timetables, assemble event schedules and agendas and project deliverables. Develop, maintain and implement a calendar for project activities. Implement survey tools and communication platforms for the project. Create and administer assessment surveys for all project activities, as well as creating reports and producing summaries.
  • Coordinate and facilitate the doctoral fellow application and selection process with input from the Program Lead and the Faculty advisory team. Write and/or edit selection letters as appropriate for the process. 
  • Act as liaison between fellows and the alumni network, facilitating interactions between fellows and their alumni mentor in order to establish a communication system to coordinate various aspects of the project. 
  • Coordinate and facilitate meetings for the Faculty Advisory team to include project materials, invited guests and speakers. Arrange and maintain relevant outsourcing relationships, maintain and track records of expenses.  
  • Arrange event hospitality, including facility reservations, meals and catering, accommodations and transportation for doctoral fellows selected for the program. 
  • Initiate, establish and maintain relationships with all internal and/or external key stakeholders to the project. This will include serving as a resource for doctoral fellows by assisting them in program engagement and access to the EIF network of experts and practitioners.  
  • Act as a liaison between all parties concerned to address proposed modifications to the project scope, schedule or budget by tracking and maintaining accounting, budgeting, and reporting for EIF program.
  • Monitor project expenses to include the timely submission of procurement cards receipts and reports, check requests, and reimbursement requests as they relate to the project. Organize and maintain files of records, databases, reports and correspondence as required by terms and conditions. 
  • Organize on and off-site information sessions and webinars; prepare external WebEx meetings as needed including: set-up, run, and provide technical support during the actual webinar. Distribute chat feed and convert webinar recordings into MP4 file for further distribution.   
  • Coordinate other student and faculty engagement activities for the Nicholas Institute as assigned.  These activities may include a doctoral student engagement activity associated with the Bridge collaborative, supporting a workshop on interdisciplinary doctoral education on sustainability science, and other short courses, fellowships, or engagements for duke faculty and students. 
  • Travel as needed; requires being available on a few weekends and evenings throughout the year and traveling to Washington DC for one annual event.

For Strategic Plan Implementation

  • Work with Institute senior staff to design internal university engagement strategy. 
  • Develop a work plan to implement the strategy.  
  • Coordinate new internal communications, outreach, engagement, and collaboration efforts for the Institute working as needed with other programs and partners throughout Duke.  
  • Develop a monitoring plan to track the impact of these new engagement efforts and enact and manage the monitoring and assessment of impact to report back to Institute senior staff.


Work requires two years of experience in project administration or program administration activities to acquire skills necessary to plan, coordinate and implement a variety of project activities and events.  A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement; or an equivalent combination of relevant education and/or experience.

  • Familiarity with environmental issues
  • Ability to be flexible
  • Ability to work within a team environment.
  • Ability to create verbal and written reports.
  • Proficient use of computer; requires solid working knowledge of MS Office Suite.
  • Ability to work independently, meeting deadlines and accountabilities with limited supervision.
  • Ability to communicate both verbally and in writing with all levels of the organization and external alumni and partners.
  • Ability to successfully prioritize assignments and manage multiple projects simultaneously.

Minimum qualifications:

  • Bachelor’s degree

Location Durham


Job Family Level 10

Full Time / Part Time FULL TIME

Regular / Temporary Regular

Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires communication and analytical skills normally acquired through a 4 year college education.


Work requires a general knowledge of research methods, procedures and activities normally acquired through 1 year of social science research experience.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE