Organizational Effectiveness Specialist

Location
California, United States
Posted
15 May 2019
End of advertisement period
15 Jul 2019
Ref
82906
Contract Type
Permanent
Hours
Full Time

Job Summary

The OE Specialist reports to the Sr. OE Specialist within University IT (UIT), specifically within the Office of the CIO (OCIO). This role serves as a liaison and advisor to UIT leadership, as well as facilitates and leads initiatives across UIT and potentially across Stanford IT. The incumbent  plans, develops, implements, and administers OCIO and OE-related programs and associated projects to achieve strategic business goals and operational objectives.

Essential Functions

  • In support of OCIO priorities, completes strategic planning and analysis activities, including identifying and incorporating best practices and lessons learned, for complex functions or programs with significant challenges requiring OE- and talent development-subject matter expertise. May provide development of program or function from initial concept to implementation.
  • Consults/advises on policies and processes that update and support consistency across UIT in support of the “one UIT” strategic value; for example, may draft statements related to:
  • telecommuting
  • morale-related funding
  • computer/cell phone equipment standards
  • administrative support
  • Provides data analysis to support employee-related initiatives (e.g., on employee engagement survey data)
  • Manages the administration and evaluation of programs or functions, which includes partnering on strategic planning and implementation of UIT and IT@Stanford related programs; examples may include:
  • Managing visits of external delegates
  • Cal visits/partnerships
  • ITLP/STLP program administration
  • Elements  of the IT Governance program
  • Manages the strategic planning, implementation, and operationalization of organization effectiveness (refer to OE Roadmap) and diversity/inclusion/equity/access programs, in partnership with others in UIT OE and HR, including programs in IDEAL IT, such as Stanford WIT; may also include:
  • Employee-focused OE activities (e.g., employee survey action plan development tracking and periodic reviews)
  • 360 assessment process
  • Partners (often with other individuals and groups including BAHR) to design, develop, and deliver OE curricula for managers and employees that include engaging learning activities, audio-visual materials, instructor guides, and facilitator guides/lesson plans, etc. Specific curriculum opportunities include:
  • Manager Competency Development curriculum (initial modules in giving/receiving feedback; career mobility/growth/advancement)
  • Unbiasing curriculum (intersection of IDEAL IT Foundations and Stanford WIT Training Committee; partnership with UIT HR/BAHR; opportunity to engage with Ivy+ peers)
  • Facilitates communication among employees and management; will likely include strategic communication support (i.e., strategic slide decks, visual communication/infographics, etc.)
  • Represents the OE program or function at the university level and/or to external/internal stakeholders and constituencies
  • Develops and manages outreach strategy that includes relationship development, communications, and compliance
  • May oversee or supervise staff in the development and implementation of programs or functions. 
  • May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
  • Demonstrated excellent planning, organizational and analytical skills.
  • Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
  • Demonstrated ability to manage financial, organizational and staff resources.
  • Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
  • Relevant subject matter expertise.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*

Constantly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Office environment
 
WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.                                                                                                

Additional Information

  • Schedule: Full-time
  • Job Code: 4123
  • Employee Status: Regular
  • Grade: K
  • Requisition ID: 82906