Student Engagement Coordinator

California, United States
15 May 2019
End of advertisement period
15 Jul 2019
Contract Type
Full Time

Job Code: 4102
Grade Level E
One year fixed term, with
option to extend an additional year

Note: Not all unique aspects of the job are covered by this job description

The Stanford Arts Office of the Vice President for the Arts integrates the arts throughout a Stanford education, raises Stanford's profile in the arts, and develops and grows new creative programs that will engage students, faculty, and community from across the university and beyond.

Under general direction of the Manager of Community and Resources, the Student Engagement Coordinator provides administrative, marketing and program support for student maker spaces, the Equipment Lending Library, and the Roble Arts Gym. This position also serves as an advisor for students and groups through the Office of Student Productions, and supports interdisciplinary programs organized through Roble Arts Gym such as performances, talks, and exhibitions.


  • Monitor activities at student maker spaces, create and maintain a system to track space usage and occupation of space.
  • Coordinate student training sessions for equipment/resources as necessary; Acclimate and/or train student and/or contingent workers facilitating space usage for arts related events, including appropriate use of equipment.
  • Review and maintain equipment at the Equipment Lending Library, assist university staff with check out and returns of equipment. 
  • Interface with and advise students on needs for their productions.
  • Coordinate program documentation and archive, including development and maintenance of web content.
  • Assist in daily operations at Roble Arts Gym, including but not limited to covering shifts as needed, work with student groups and department associates to set up exhibits, performances and other events as scheduled.
  • Perform duties associated with scheduling, organizing, and operating events and exhibits, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Some nights and/or weekend work will be required, as needed
  • Maintain office supplies and equipment; evaluate and select vendors and providers of services and/or equipment according to stakeholder requests and requirements.
  • Other duties as assigned. 


Education & Experience:

  • High school diploma and three years of administrative experience, or combination of education and relevant experience.
  • Recent understanding of Stanford’s campus and undergraduate life required
  • Strong interest in the arts and administration preferred
  • Knowledge of the Stanford student arts community preferred 

Knowledge, Skills and Abilities:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Ability to initiate projects, work independently and be extremely reliable and effective at establishing and managing multiple priorities.
  • Must possess strong planning and organizational skills, with attention to detail.
  • Must be flexible, innovative and collaborative.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Excellent verbal and written communication skills.
  • Advanced computer skills, including email applications, Microsoft Office suite and other online documents, such as Google Docs.  Ability to learn new tools, techniques, applications, systems and processes as needed. 


  • Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
  • Frequently kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Drive vehicle day and/or night with non-commercial license. 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

Schedule: Full-time
Employee Status: Fixed-Term
Requisition ID: 82889

Similar jobs

Similar jobs