Department: Mechanical Engineering
School Area: Engineering
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: 35 hrs/wk.

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2, Mechanical Engineering, to provide comprehensive support for three professors.  Will greet visitors and guests; assist faculty and teaching assistants with the preparation of course materials; use WordPress software to develop, input, update, and maintain website and associated content; maintain online research data for open access; monitor and order supplies and equipment; monitor and reconcile accounting statements; investigate and follow up on purchasing/accounting discrepancies; prepare purchasing and accounting forms; schedule appointments, meetings, and travel; process travel reimbursements; gather information and submit requests for visiting and postdoctoral appointments; implement or maintain the office filing system; provide telephone coverage; and handle other general office duties as needed. 

Job Requirements

REQUIRED:  a high school diploma or its equivalent; at least three years secretarial, office, or related experience; excellent organizational, word processing, interpersonal, and communication skills; ability to work effectively with people at all levels, prioritize and handle multiple tasks simultaneously, work independently as well as part of a team, and problem solve; experience with arranging travel and expense reimbursements, paying invoices, ordering supplies, and reconciling accounts; proficiency with Microsoft Office experience developing websites; and willingness to learn new software.  Experience with WordPress and Adobe Illustrator desired.  Job #17372-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.