Program Assistant

Massachusetts, United States
24 Apr 2019
End of advertisement period
24 Jun 2019
Contract Type
Full Time

Department: Office of Minority Education
School Area: Chancellor's
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

PROGRAM ASSISTANTOffice of Minority Education (OME), to assist with the planning, organizing, and implementing of OME programs, including Laureates and Leaders, Mentor Advocate Partnership (MAP), E-Mentor Advocate Program (E-MAP), Momentum, Pathway to Graduate School, and orientation activities.  Will assist with the recruitment of and relevant program training for program participants; assist with the logistics and coordination of program events (i.e., reserving space, setting up rooms, ordering food and supplies, etc.); coordinate orientation events, including the OME summer mailing; maintain program information systems and documentation; track program participants; correspond with program participants regarding program activities and individual meetings; assist with the development of program print and electronic media materials and relevant website updates; track receipts and complete purchasing forms/documentation; assist with program assessment/evaluation, specifically, data entry and distribution of surveys; attend program meetings/events; create, maintain, and update confidential databases; and assist with the logistical support of summer and academic year programming.  May work on occasional ad hoc assignments with other OME signature programs. 

Job Requirements

REQUIRED:  high school diploma or its equivalent; at least two years’ administrative, office, or related experience (with at least one year in higher education preferred); experience with event planning, scheduling meetings, and designing advertisement materials; ability to multitask; excellent administrative, organizational, and oral and written communication skills; detail orientation; and proficiency with Microsoft Office (specifically Excel), database software (e.g., FileMaker Pro), Adobe Acrobat, and searching the Internet.  Website management experience and the ability to speak and write Spanish fluently a plus.  B.S./B.A. in a math/science field, educational counseling, or related area preferred.  Experience working with undergraduate students desired, particularly underrepresented minority students.  Job #17378-4

Must be able to work evenings and weekends as needed.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.