Development Coordinator

California, United States
24 Apr 2019
End of advertisement period
24 Jun 2019
Contract Type
Full Time

Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

Stanford University’s Medical Center Development (MCD) Office seeks an experienced and collaborative Development Coordinator to support fundraising programs and activities for the Major Gifts team. If you thrive in a fast-paced environment and enjoy being part of a collaborative team, then this job is for you.  You will work with frontline fundraising staff, program managers, internal partner teams, donors, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies.  You will also exhibit patience, flexibility, sharp attention to detail, a high level of professionalism, a strong sense of priorities, and a superb level of tact and discretion.

Administrative Management – 40%
Portfolio Management – 40%
Event Support – 10%
Special Projects – 10%

Your responsibilities will include:

Administrative Management – 40%

  • Planning and scheduling complex calendars and resolve calendar conflicts with limited or no consultation.
  • Negotiating and managing the needs of individuals or teams requesting time with the gift officer, independently committing their time.
  • Tracking on key dates across the organization and institution.
  • Prepreparing agendas, taking meeting minutes, booking conference rooms, providing AV setup, and tracking on post-meeting follow up as needed.
  • Coordinating mailings to prospects and donors.
  • Verifying and processing financial reimbursements for the team.
  • Maintaining inventory of office supplies as needed.
  • Organizing electronic file management for gift officer.
  • Building a network of relevant contacts, and staying informed of current university initiatives and activities.

Portfolio Management – 40%

  • Retrieving, reviewing and updating information about prospects and donors; requesting assignments, and generating reports using the university external relations database.
  • Reviewing, tracking, and reporting on funds and gifts.
  • Attending, tracking and participating in quarterly check-in meetings with partner teams.
  • Assisting in the design, publication, and production of fundraising materials. Examples include correspondence, faculty bios and spotlights, briefings, and stewardship letters.

Event Support – 10%

  • Reviewing potential list of attendees for events with gift officers to ensure strategic attendance.
  • Supporting program managers and gift officers in the planning, implementation, and coordination of events not supported by our internal events management team. Could include coordination of event planning meetings, tracking attendees, catering, restaurant reservations, and on-site support such as attendee check-ins, directions, equipment set-up, and event parking.
  • For events supported by the internal events team, the development coordinator partner may: take notes and track high-level action items and agreements, schedule meetings with faculty, add key deliverable dates to the gift officers calendar, create and update prospect records, schedule pre- and post-mortem event meetings.

Special Projects – 10%

  • Coordinating travel for faculty and gift officers as needed for donor visits and/or conference attendance.

*Other duties and projects as assigned.

To be successful in this position, you will bring:

  • Bachelor’s degree and one-year experience or combination of education and experience.
  • A demonstrated ability with Microsoft Office suite, especially Word and Excel.
  • Knowledge of database systems, such as Microsoft Access, Raiser’s Edge, Salesforce.
  • The ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
  • The ability to multitask and prioritize quickly and professionally in response to requests from clients.
  • Excellent interpersonal skills and ability to interact with a wide range of people.
  • Outstanding communication skills and exceptional attention to detail and follow through.
  • Ability to obtain and maintain a California Noncommercial Class driver’s license.

Physical Requirements:

  • Frequently perform desk-based computer tasks, sit, stand/walk, and use a telephone.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.

**Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

May require working flexible hours, including nights and weekends

 Work Standards:

 When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Why Stanford is for You

Imagine a world without search engines or social platforms.  Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world.  Supporting this mission is our diverse and dedicated 17,000 staff.  We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow.  We offer career development programs, tuition reimbursement, or audit a course.  Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.
  • A caring culture.  We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you.  Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.  We also provide excellent health care benefits.
  • Discovery and fun.  Stroll through historic sculptures, trails, and museums.
  • Enviable resources.  Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button.  To be considered, please submit a cover letter and resume along with your online application.  Your one-page cover letter should briefly describe your background, providing examples of collaboration, multitasking and prioritizing.

*Only candidates that submit a resume and cover letter will be reviewed.