Admin Coordinator

Pennsylvania, United States
24 Apr 2019
End of advertisement period
24 Jun 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Provide independent joint administrative support to the following principal investigators and their lab personnel: Dr. Warren Pear within the Department of Pathology and Laboratory Medicine and Dr. Ivan Maillard in the Department of Medicine. Dr. Pear and Dr. Maillard will each require 50% effort; however, it is possible that administrative support will also be provided to other investigators within either Pathology or Medicine. Key tasks include coordinating meetings, seminars and conferences, maintain PI’s calendar prioritizing requests for time, assessing appropriateness of proposed requests, interacting with all levels at the University; manage all activities with national and international travel; oversee travel arrangements, itineraries, reimbursements and all general communications; order lab supplies while monitoring inventory and expenses; work with grants administration and financial team in business office to ensure expenditures are accurate and compliant; assist with grant proposal submission, publications, and CV updates for promotions and reappointments; oversee the day-to-day management as well as competing and non-competing renewals of a T32 NIH training grant that will be jointly managed by Dr. Pear and Dr. Maillard; and coordinate the hiring, mentoring and continued evaluation of physician-scientists in the Department of Pathology and Laboratory Medicine (Dr. Pear) and in the Department of Medicine (Dr. Maillard).

High School Diploma and 5 years experience; Associate’s Degree and 3 years experience; or Bachelor’s Degree and one year of experience or equivalent combination of education and experience required. Associates Degree and 1-2 years preferred. Position requires strong verbal and written communication skills and excellent interpersonal skills; a confident and professional demeanor; strong attention to details and excellent organizational skills, and competence with Word, Excel, Powerpoint, and Acrobat programs.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.