Department: Institute for Medical Eng. and Science
School Area: Engineering
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

SENIOR ADMINISTRATIVE ASSISTANT, Institute for Medical Engineering and Science (IMES), to provide comprehensive, high-level administrative support for the director and the department.  Responsibilities include composing and editing correspondence/documents; organizing communications (emails and mass mailings) with sponsors/colleagues/constituents; compiling data and designing PowerPoint presentations; coordinating grant proposals and site visits and assisting with the administration of awards; processing requests for payment and setting up new purchase orders; calendar management; scheduling and planning a variety of meetings and events on and off campus, i.e., arranging space and catering, scheduling presenters, sending invitations, A/, etc.; coordinating complex travel arrangements and processing reimbursement using Concur; organizing faculty meetings, retreats, visiting committee, holiday party, etc.; coordinating faculty development activities; assisting with the preparation of materials for faculty promotion and tenure cases; providing development support for philanthropic, IMES Industrial Group, and related activities in collaboration with the leadership giving officer; handling calls for applications for fellowships and other funding administered by IMES, collecting applications, creating spreadsheets, notifying applicants, and assisting with the award distribution; assisting with office management for headquarters; and performing other duties as assigned.  

Job Requirements

REQUIRED:  five years’ related experience; experience in an academic setting; high school diploma; ability to maintain confidentiality; excellent writing, organizational, problem-solving, communication, customer service, and interpersonal skills; tact and discretion when interacting with a diverse constituency; meticulous attention to detail and accuracy; initiative; ability to coordinate a number of projects simultaneously, meet deadlines, exercise good judgment, and work both independently with minimal supervision and as a team player; proficiency with MS Office; and ability to learn new software applications. MIT experience helpful. Bachelor’s degree preferred.  Job #17363-6

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.